Issue - meetings

This report requests authority to award contracts as required by Contract Standing Order no. 88. The report summarises the process undertaken in tendering these contracts and, following the completion of tender evaluation, recommends to whom the contracts should be awarded. The report also measures the success of the tendering exercise against the business case for investment set out in the Cabinet Report Street Lighting: Energy and Carbon Savings Proposals - authority to tender, 14 April 2014.

(i)         that the procurement process followed by the council to secure value for money from the supply of LED luminaires and an associated Central Management System be noted;

(ii)        that the contract for the supply of LED (Lot 1 Light Emitting Diode) Street lighting luminaires be awarded to Bouygues E&S Infrastructure UK Limited, on the basis that the tender was the Most Economically Advantageous Tender, and surpassed the business case recommendations outlined to Cabinet in April 2015;

(iii)       that a contract for the supply of a CMS (Lot 2 Central Management System) be awarded to DW Windsor Limited, on the basis that the tender was the Most Economically Advantageous Tender, and surpassed the business case reported to Cabinet in April 2015;

(iv)       that the installation of procured equipment by the council’s Private Finance Initiative (PFI) sub-contractor, Bouygues E&S Infrastructure UK Limited, be authorised within a programme expected to last approximately 14 months, commencing in April 2016;

(v)        that the Operational Director (Community Services), in consultation with the Lead Member for Environment and relevant ward Members, be authorised to make appropriate adjustments to lighting levels using CMS at a localised level in response to traffic and pedestrian needs, subject to budget provision;

(vi)       that the Chief Finance Officer be authorised to secure the capital required to deliver this project, noting the financial implications set out in paragraphs 4.1 to 4.13 of the report;

(vii)      that a draft Lighting Plan be developed, for recommendation to Cabinet in 2016/17, which will set out options for how the council could achieve further savings of at least 10% from energy costs and carbon emissions, and addressing:

-           road safety objectives;

-           community safety perceptions; and

-           residents’ and visitors’ travel choices

Councillor Southwood, Cabinet Member for Environment, presented the report explaining that the report requested authority to award contracts as required by Contract Standing Order No 88. The report summarises the process undertaken in tendering these contracts and, following the completion of tender evaluation, recommends to whom the contracts should be awarded.

The report also measured the success of the tendering exercise against the business case for investment set out in the Cabinet Report Street Lighting: Energy and Carbon Savings Proposals - authority to tender, 14 April 2014.

Councillor Mashari, Cabinet Member for Employment and Skills, welcomed the report highlighting the savings to be made from electricity expenditure and the potential reduction in carbon emissions.

Conrad Hall, Chief Finance Officer, highlighted the financial implications set out in paragraphs 4.1 to 4.13. He stated that the business case for investing in LED and CMS estimated that the Council would need to make provision for £7.725m of capital funding. This estimate was inclusive of the supply of equipment and installation costs, with responsibility for installation falling to the council’s PFI sub contractor, Bouygues.

RESOLVED:

(i)         that the procurement process followed by the council to secure value for money from the supply of LED luminaires and an associated Central Management System be noted;

(ii)        that the contract for the supply of LED (Lot 1 Light Emitting Diode) Street lighting luminaires be awarded to Bouygues E&S Infrastructure UK Limited, on the basis that the tender was the Most Economically Advantageous Tender, and surpassed the business case recommendations outlined to Cabinet in April 2015;

(iii)       that a contract for the supply of a CMS (Lot 2 Central Management System) be awarded to DW Windsor Limited, on the basis that the tender was the Most Economically Advantageous Tender, and surpassed the business case reported to Cabinet in April 2015;

(iv)       that the installation of procured equipment by the council’s Private Finance Initiative (PFI) sub-contractor, Bouygues E&S Infrastructure UK Limited, be authorised within a programme expected to last approximately 14 months, commencing in April 2016;

(v)        that the Operational Director (Community Services), in consultation with the Lead Member for Environment and relevant ward Members, be authorised to make appropriate adjustments to lighting levels using CMS at a localised level in response to traffic and pedestrian needs, subject to budget provision;

(vi)       that the Chief Finance Officer be authorised to secure the capital required to deliver this project, noting the financial implications set out in paragraphs 4.1 to 4.13 of the report;

(vii)      that a draft Lighting Plan be developed, for recommendation to Cabinet in 2016/17, which will set out options for how the council could achieve further savings of at least 10% from energy costs and carbon emissions, and addressing:

-           road safety objectives;

-           community safety perceptions; and

-           residents’ and visitors’ travel choices.