Issue - meetings

Accordingly this report requests approval, as required by Contract Standing Order 85, to participate in a collaborative procurement to set up a framework for construction professional services for use by the Department for Regeneration & Growth. The report also requests associated approvals and exemptions under Contract Standing Orders to maximise the ease of use of the framework in view of the high number of possible call-offs for similar services over distinct projects.

(i)         that approval be given to the Council participating in a collaborative procurement exercise being run by Brent Housing Partnership (BHP) which would lead to the establishment of a framework agreement for construction professional services, as listed in paragraph 3.4 of the report from the Strategic Director of Regeneration and Growth;

(ii)        that approval be given to the collaborative procurement exercise described in paragraph (i) above being exempted from the normal contract requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there were good financial and operational reasons as set out in paragraphs 3.1 to 3.3 of the report, due to the procurement being conducted in accordance with BHP’s contract standing orders instead;

(iii)       that approval be given for any call offs from the BHP framework that are the subject of the report and listed in paragraph 3.4 of the report from the Strategic Director of Regeneration and Growth to be exempt from the requirement in Contract Standing Order 86(d) to get confirmation prior to each proposed call off from the Director of Legal and Procurement that use of the framework was legally permissible.

The report before the Executive advised that Brent Housing Partnership (BHP) were currently tendering a framework with three lots for various construction professional services and had agreed that the council could participate in this exercise. Accordingly, the report from the Strategic Director of Regeneration and Growth requested approval, as required by Contract Standing Order 85, to participate in a collaborative procurement to set up a framework for construction professional services for use by the Department for Regeneration and Growth. The report also requested associated approvals and exemptions under Contract Standing Orders to maximise the ease of use of the framework in view of the high number of possible call-offs for similar services over distinct projects. Councillor Crane (Lead Member, Regeneration and Major Projects) recommended the proposals to the Executive.

RESOLVED:

(i)         that approval be given to the Council participating in a collaborative procurement exercise being run by Brent Housing Partnership (BHP) which would lead to the establishment of a framework agreement for construction professional services, as listed in paragraph 3.4 of the report from the Strategic Director of Regeneration and Growth;

(ii)        that approval be given to the collaborative procurement exercise described in paragraph (i) above being exempted from the normal contract requirements of Brent’s Contract Standing Orders in accordance with Contract Standing Orders 85(c) and 84(a) on the basis that there were good financial and operational reasons as set out in paragraphs 3.1 to 3.3 of the report, due to the procurement being conducted in accordance with BHP’s contract standing orders instead;

(iii)       that approval be given for any call offs from the BHP framework that were the subject of the report and listed in paragraph 3.4 of the report from the Strategic Director of Regeneration and Growth to be exempt from the requirement in Contract Standing Order 86(d) to get confirmation prior to each proposed call off from the Director of Legal and Procurement that use of the framework was legally permissible.