Issue - meetings

This report provides an update on progress against the approvals given in earlier Executive committee meetings on the Schools Capital Portfolio/School Expansion Programme. This report specifically seeks approvals for delegated authority to award works contracts for projects in the Phase 2 Permanent Primary School Expansion Programme and a consultancy services contract for the Schools Capital Portfolio.

(i)         that the update on school place planning and pupil projections be noted;

(ii)        that the update on the current status of the Temporary Primary School Expansion Programme 2013/14 be noted;

(iii)       that the update on the current status of the Phase 1 and 2 Permanent Primary School Expansion Programmes be noted;

(iv)       that authority be delegated to the Strategic Director of Regeneration & Growth in consultation with the Director of Legal & Procurement and the Lead Member for Regeneration & Growth to award the works contracts for the following Phase 2 Permanent Primary School Expansion projects: Harlesden Primary, St Josephs Primary, Wembley High Technology College and Preston Park Primary;

(v)        that in the event that the current procurement process referred to in paragraphs 3.16-3.24 fails to provide a  tender that can be accepted, approval be given to a further procurement process via an open or restricted tender procedure through an OJEU advertisement as set out in Appendix 1, and agreement to the pre-tender considerations for this as set out in Appendix 2;

(vi)       that the update on the current status of the Phase 3 and 4 Permanent Primary School Expansion Programmes, in particular the inclusion of Islamia Primary School within the Phase 3 expansion programme be noted;

(vii)      that the update on the Secondary School Expansion Programme, including the Priority Schools Building Programme and free school be noted;

(viii)     that the update on the current status of Schools Capital Portfolio including SEN programme be noted;

(ix)       that authority be delegated to award a services contract for Project Management/Employers Agent services for the Schools Capital Portfolio using a framework to the Strategic Director of Regeneration & Growth in consultation with the Director of Legal & Procurement and the Lead Member for Regeneration & Growth.

(x)        that the Borough Solicitor be authorised to finalise and complete all required legal documentation in relation to the Phase 2 Permanent Primary School Expansion projects outlined in the report and in relation to the external project manager referred to at recommendation (ix).

Councillor Crane (Lead Member, Regeneration and Major Projects) outlined progress of delivery of the Schools Capital Portfolio/School Expansion Programme. He was pleased to report that all on-time applications had been offered a school place however there were 600 late applications and the number out of school was rising weekly. While progress was being made, the council still required further government assistance for additional funds as the borough could not keep pace with demand. Councillor Crane advised that governing bodies who had rejected expansion proposals may be asked to reconsider.

Members supported Councillor McLennan’s view that the importance of the applying for a school place before the deadline should be publicised and reinforced.

The Executive also had before them appendices to the report which were not for publication as they contained the following categories of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information);

Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings

RESOLVED:

(i)         that the update on school place planning and pupil projections be noted;

(ii)        that the update on the current status of the Temporary Primary School Expansion Programme 2013/14 be noted;

(iii)       that the update on the current status of the Phase 1 and 2 Permanent Primary School Expansion Programmes be noted;

(iv)       that authority be delegated to the Strategic Director of Regeneration and Growth in consultation with the Director of Legal and Procurement and the Lead Member for Regeneration and Growth to award the works contracts for the following Phase 2 Permanent Primary School Expansion projects: Harlesden Primary, St Joseph’s Primary, Wembley High Technology College and Preston Park Primary;

(v)        that in the event that the current procurement process referred to in paragraphs 3.16-3.24 fails to provide a  tender that can be accepted, approval be given to a further procurement process via an open or restricted tender procedure through an OJEU advertisement as set out in Appendix 1, and agreement to the pre-tender considerations for this as set out in Appendix 2;

(vi)       that the update on the current status of the Phase 3 and 4 Permanent Primary School Expansion Programmes, in particular the inclusion of Islamia Primary School within the Phase 3 expansion programme be noted;

(vii)      that the update on the Secondary School Expansion Programme, including the Priority Schools Building Programme and free school be noted;

(viii)     that the update on the current status of Schools Capital Portfolio including SEN programme be noted;

(ix)       that authority be delegated to award a services contract for Project Management/Employers Agent services for the Schools Capital Portfolio using a framework to the Strategic Director of Regeneration and Growth in consultation with the Director of Legal and Procurement and the Lead Member for Regeneration and Growth;

(x)        that the Borough Solicitor be authorised to finalise and complete all required legal documentation in relation  ...  view the full minutes text for item 14