Issue - meetings

This report requests authority to award contracts as required by Contract Standing Order No 88. This report summarises the process undertaken in selecting the supplier for the contracts and recommends to whom the contracts should be awarded.

(i)         that the Council’s participation in a collaborative procurement under a framework agreement for contracts for mail services be noted;

(ii)        that approval be given to the award of a contract for Collection and Delivery of Mail to Royal Mail Group Limited, for a period of two years from 1^st December 2013 with an option to extend from 1^st December 2015 to 9^th August 2016;

(iii)       that approval be given to the award of a contract for Hybrid Mail to Royal Mail Group Limited, for a period of two years from 1 December 2013 with an option to extend from 1 December 2015 to 9 August 2016.

The report from the Strategic Director of Regeneration and Growth requested authority to award contracts as required by Contract Standing Order No 88a, summarised the process undertaken in selecting the supplier for the contracts and recommended to whom the contracts should be awarded. Councillor Denselow (Lead Member, Customers and Citizens) welcomed the contract awarded in collaboration with other London Boroughs and which had been competitive both in quality and price. All the council’s mail would now be delivered by a single supplier.

The Executive also had before them an appendix to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12 of the Local Government (Access to Information Act) 1972: 

Information relating to the financial or business affairs of any particular person (including the authority holding that information).

RESOLVED:

(i)         that the Council’s participation in a collaborative procurement under a framework agreement for contracts for mail services be noted;

(ii)        that approval be given to the award of a contract for Collection and Delivery of Mail to Royal Mail Group Limited, for a period of two years from 1 December 2013 with an option to extend from 1 December 2015 to 9 August 2016;

(iii)       that approval be given to the award of a contract for Hybrid Mail to Royal Mail Group Limited, for a period of two years from 1 December 2013 with an option to extend from 1 December 2015 to 9 August 2016.