Issue - meetings

This report seeks approval of the Executive to award contracts for the provision of certified bailiff services for the collection of unpaid debts in relation to parking and traffic Penalty Charge Notices as required by Standing Order 88. This report summarises the procurement approach followed by the London Borough of Ealing in collaboration with the London Borough of Brent and seeks approval to an exemption from the usual tendering requirements of Contract Standing Orders for the direct award of these service concession contracts.

(i)         that approval be given to the award of a contract for the recovery of parking debts, to Collect Services Limited (who will initially act as Primary Bailiffs) subject to satisfactory performance, for a period of 3 years with the option of extending the contract for a further 2 years;

(ii)        that approval be given to the award of contracts for the recovery of parking debts, to Newlyn PLC, Task Enforcement Limited, and J.B.W. Group Limited (who will initially act as Secondary Bailiffs) for a period of 3 years with the option of extending the contracts for a further 2 years;

(iii)       that the process proposed for changing the appointment of Primary Bailiffs described in paragraph 3.9 and delegate future decisions around this process to the Director of Environment and Neighbourhoods be noted;

(iv)       that approval be given to an exemption from the usual tendering requirements of Contract Standing Orders in respect of the direct award of contracts as detailed in (i) and (ii) above for the good financial and/or operational reasons set out in paragraphs 3.7 and 3.8 of the report.

The Strategic Director, Environment and Neighbourhoods, presented a report which sought approval to award contracts for the provision of certified bailiff services for the collection of unpaid debts in relation to parking and traffic Penalty Charge Notices as required by Standing Order 88. He reminded the Executive that there was a distinction between certified bailiffs and debt collectors and anticipated that the approach should be good value for money. The report also outlined why the approach to selecting certified bailiff services represented good value for the Local Authorities involved in the process on the basis that the method of allocating warrants attracts added value commitments from the Primary Bailiff.

RESOLVED:

(i)         that approval be given to the award of a contract for the recovery of parking debts, to Collect Services Limited (who will initially act as Primary Bailiffs) subject to satisfactory performance, for a period of three years with the option of extending the contract for a further two years;

(ii)        that approval be given to the award of contracts for the recovery of parking debts, to Newlyn PLC, Task Enforcement Limited, and J.B.W. Group Limited (who will initially act as Secondary Bailiffs) for a period of three years with the option of extending the contracts for a further two years;

(iii)       that the process proposed for changing the appointment of Primary Bailiffs described in paragraph 3.9 and delegate future decisions around this process to the Strategic Director of Environment and Neighbourhoods be noted;

(iv)       that approval be given to an exemption from the usual tendering requirements of Contract Standing Orders in respect of the direct award of contracts as detailed in (i) and (ii) above for the good financial and/or operational reasons set out in paragraphs 3.7 and 3.8 of the report.