Decision details

Authority to Procure Microsoft Licensing for the Local Government Association using a Framework Agreement (Recordable Officer Decision)

Decision Maker: Strategic Director - Customer and Digital Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To request approval to use a framework to procure Microsoft licenses for the Local Government Association (LGA).


That the Strategic Director Customer and Digital Services:


i)             Approves inviting bids under the Y20011 – KCS Professional Services Software Products and Associated Services 2 Framework, on the basis of the pre-tender considerations.


ii)            Approves officers evaluating bids on the basis of the evaluation criteria.

Reasons for the decision:

The current LGA contract for Microsoft expires on 31 January 2022, and is therefore necessary to procure a new contract. The LGA requires the provision of Microsoft Licences in order to carry out its normal business functions.

Alternative options considered:

Other means of procuring the contract were considered by officers in the Shared Technology Service, but it was determined that the use of the Framework, rather than procuring a contract by formal tender, was the best in terms of reduction in timescales, costs and resources involved.

Interests and Nature of Interests Declared:


Cabinet/Committee Decision or Scheme of Delegation: Officer scheme of delegation

Parties Consulted: The Local Government Association (LGA) has been consulted in relation to the procurement.

Contact: Philippa Brewin, Senior Category Manager, Procurement Email: Tel: 020 8937 1733.

Publication date: 04/01/2022

Date of decision: 04/01/2022