Decision details

Authority to procure for the Multidisciplinary Technical Services for the 2023 – 2026 School Asset Management Programme (Officer Recordable Decision)

Decision Maker: Operational Director - Property and Assets

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

This decision is seeking approval to use of a framework to procure the multidisciplinary technical consultancy services required to deliver the 2023 - 2026 School Asset Management Programme (AMP).

Decision:

That the Operational Director of Property and Assets:

i)             Approves Brent Council’s participation in a call-off procedure under the Project Management and Full Design Team Services Framework Agreement in respect of the multi-disciplinary technical consultancy services for the 2023-2026 AMP Programme.

 

ii)            Confirms there is sufficient budgetary provision for the proposed call-off contract.

 

iii)           Approves inviting bids under the Framework Agreement for the multidisciplinary technical consultancy services on the basis of the pre-tender considerations.

 

iv)           Approves officers evaluating bids on the basis of the evaluation criteria.

Reasons for the decision:

The council has a statutory duty to maintain schools it is the responsible body for. In order to meet this duty, the council requires the provision of the multidisciplinary technical consultancy services for the 2023 – 2026 AMP Programme. It has been determined that the most appropriate means of providing the multidisciplinary technical consultancy services is through the procurement of a contractor by way of a mini-competition under the Project Management and Full Design Team Services Framework (RM3741) (the “Framework”).

Alternative options considered:

Officers have considered whether the multidisciplinary technical consultancy services can be provided by the council itself but have concluded that multidisciplinary technical consultancy services is best provided by a contractor.

Officers have reviewed a range of procurement options including conducting a tender process but have concluded that the use of the Framework is the most appropriate means of procuring a contractor given the reduction in time-scales, costs and resources involved.

Another alternative would be to appoint a consultancy organisation for building surveying, another for mechanical and electrical and another for Principal Designer, etc. Whilst the successful consultants would be appointed across a programme of projects providing economies of scale, these would not be as great as a multidisciplinary approach. Further, some of the AMP projects are multidisciplinary in nature, involving both building surveying and mechanical engineer input. Having one organisation provide all the services provides the council with a streamlined, efficient, joined-up commission which is critical when managing the works in tight timelines such as school summer holidays.

Interests and Nature of Interests Declared:

None.

Cabinet/Committee Decision or Scheme of Delegation: Delegated authority

Parties Consulted: The Lead Member for Education, Employment and Skills has been consulted.

Member/s' declarations of interest /: None

Contact: Nick Ljustina, Director of Property & Assets Email: nick.ljustina@brent.gov.uk Tel: 020 8937 5025.

Publication date: 16/11/2021

Date of decision: 16/11/2021