Decisions

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Decisions published

12/02/2019 - Award of a Contract for Microsoft Licences for the London Borough of Southwark ref: 4502    Recommendations Approved

To approve the award of the contract for the provision of Microsoft Software Licences for the London Borough of Southwark. The award and contracting are delegated to the London Borough of Brent under the terms of the ICT Shared Service Inter Authority Agreement.

Decision Maker: Strategic Director, Resources

Decision published: 12/02/2019

Effective from: 20/02/2019

Decision:

RESOLVED that the Strategic Director Resources awarded the contract for Microsoft 365 Licences to Trustmarque Solutions Ltd for a period of 3 years.

 

Lead officer: Philippa Brewin


11/02/2019 - i4B Business Plan 2019/20 ref: 4500    Recommendations Approved

To present i4B Holdings Ltd Business Plan for 2019/20 to Cabinet for Shareholder approval

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet approved the Business Plan as set out in appendix 1 to the report from the Chief Executive.

 

ii)    Cabinet agreed to increase the proportion of properties purchased in Brent and Greater London.

 

iii)   Cabinet agreed to the proposal for the realignment of agreed funding which included:

·         increasing the budget for PRS Phase 1 from the approved £103.5m to £109m.

·         Changing the PRS Phase 2 budget from £116m to £110.5m.

·         Making £24m of the £110.5m available for the street properties and

making £86m available for the purchase of new build properties

·         Total agreed funding remains the same at £254.5m.

 

iv)   Cabinet approved the increase of the Company’s cash flow facility from £3.5m to £4.0m.

 

v)    Cabinet approved the Rent Collection and Arrears Management policy as set out in appendix 2 to the report from the Chief Executive.

 

vi)   Cabinet approved the updated financial model.

Wards affected: (All Wards);

Lead officer: Sadie East


11/02/2019 - Establishment of Operational Director Post ref: 4499    Recommendations Approved

To seek approval to establishment of an Operational Director post.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that Cabinet approved the establishment of the post of Operational Director – Regeneration, Growth and Employment as part of a restructure.

Wards affected: (All Wards);

Lead officer: Martin Williams


11/02/2019 - Minutes of the Previous Meeting ref: 4489    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

RESOLVED: that the minutes of the previous meeting held on 14 January 2019 be agreed as an accurate record of the meeting.


11/02/2019 - Apologies for Absence ref: 4487    Recommendations Approved

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 11/02/2019

Decision:

Apologies for absence were received from Councillors Krupa Sheth and Miller.


11/02/2019 - Contingency planning for the Council Tax Service: Authorisation of Third Parties to Make Decisions for Council Tax Functions ref: 4496    Recommendations Approved

To authorise a third party service provider to make decisions relating to Council Tax matters.

To delegate authority to the Strategic Director of Resources in consultation with the Lead Member to authorise a third party service provider to make decisions relating to Council Tax matters for any other specific and ad-hoc purposes that may arise.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet authorised a third party service provider to make decisions relating to Council Tax matters for the purposes set out within the report from the Strategic Director of Resources where the appropriate approvals have been obtained in compliance with Council Standing Orders and Financial Regulations.

 

ii)    Cabinet delegated authority to the Strategic Director of Resources in consultation with the Lead Member to authorise a third party service provider to make decisions relating to Council Tax for any other specific and ad-hoc purposes that might arise subsequent to the circumstances set out within the report from the Strategic Director of Resources, subject to the appropriate approvals being obtained in compliance with Council standing orders and financial regulations.

Wards affected: (All Wards);

Lead officer: Margaret Read


11/02/2019 - Borough Plan 2019-2023 ref: 4491    Recommendations Approved

To consider the Borough Plan 2019-2023

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that the Cabinet agreed the Borough Plan and Delivery Plan as set out in Appendices 1 and 2 to the report from the Director of Performance, Policy & Partnerships, for adoption in April 2019. 

Wards affected: (All Wards);

Lead officer: Peter Gadsdon


11/02/2019 - National Non Domestic Rates – to approve discretionary rate relief schemes for 2019/20 ref: 4494    Recommendations Approved

To approve the scheme for revaluation support for 2019/20 and the scheme for retail rate relief as announced in the October budget and as detailed in the report

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

i)     Cabinet approved the Discretionary Discount Scheme (Revaluation Support) for 2019/20 and 2020/21 as detailed in sections 3.1 to 3.9 and in Appendix 1 of the report from the Strategic Director of Resources, pursuant to the Council’s powers under section 47 of the Local Government Finance Act 1988 as amended.

 

ii)    Cabinet approved the Discretionary Discount Scheme (Retail Rate Relief) for 2019/20 and 2020/21 as detailed in sections 3.10 to 3.13 and in Appendix 2 of the report from the Strategic Director of Resources pursuant to the Council’s powers under section 47 of the Local Government Finance Act 1988 as amended.

 

iii)   Cabinet delegated authority to the Chief Finance Officer to implement the two schemes as detailed in Appendices 1 and 2 of the report from the Strategic Director of Resources, so that the agreed discretionary discounts for business rates can be awarded in compliance with the schemes criteria.

Wards affected: (All Wards);

Lead officer: Margaret Read


11/02/2019 - Council Tax – Empty Homes premium ref: 4495    Recommendations Approved

To agree to increase the council tax premium for domestic homes that have been empty for more than 2 years from 50% to 100% form 1/4/2019

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet agreed that the council increase the council tax premium from 50% to 100% from 1 April 2019 in respect of domestic properties that have been empty for longer than 2 years.

 

ii)    Cabinet agreed that the council increase the council tax premium to 200% from 1 April 2020 in respect of domestic properties that have been empty for longer than 5 years.

 

iii)   Cabinet agreed that the council increase the council tax premium to 300% from 1 April 2021 in respect of domestic properties that have been empty for longer than 10 years.

Wards affected: (All Wards);

Lead officer: Margaret Read


11/02/2019 - Budget and Council Tax 2019/20 – 2020/21 ref: 4492    Recommendations Approved

The purpose of this report is to set out the Council’s budget proposals for 2019/20 and 2020/21. It also sets out the results of the consultation and scrutiny processes. Subject to discussion at the Cabinet meeting these will form the basis of the budget to be agreed at the Full Council meeting of 25 February 2019.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)             Cabinet agreed to recommend to full council an overall 4.99% increase in the Council’s element of council tax for 2019/20 with 2% as a precept for Adult Social Care and a 2.99% general increase.

 

ii)            Cabinet agreed to recommend to full council the General Fund revenue budget for 2019/20, as summarised in Appendix A to the report from the Chief Finance Officer.

 

iii)          Cabinet noted the cost pressures and technical adjustments detailed in Appendix B to the report from the Chief Finance Officer.

 

iv)          Cabinet noted the savings detailed in Appendix C to the report from the Chief Finance Officer.

 

v)            Cabinet delegated authority to the Chief Finance Officer to:

 

a)        agree(in consultationwiththe Leader)whether toparticipatein theLondonBusinessRatesPool andpilotsfor subsequentyears(notingthat inthis casetheauthority’sexecutiveadministrativefunctionas abillingauthoritypursuanttothe Non-DomesticRating (RatesRetention)Regulations 2013willremain delegatedto theCityofLondonCorporation, asthe LeadAuthority);and


b)        agreethe operational  details ofthepoolingarrangementswiththe participatingauthoritiesfor 2019/20andanysubsequentyearsand enterinto anyMemorandum ofUnderstandingrequired.

 

vi)          Cabinet agreed that the Leader of the Council would continue to represent the authority in relation to consultations regarding the London Business Rates Pilot Pool undertaken by the Lead Authority pursuant to the Memorandum of Understanding and he would respond to the consultations.

 

vii)         Cabinet noted the report of the Budget Scrutiny Panel provided at Appendix D to the report from the Chief Finance Officer.

 

viii)        Cabinet agreed to set the HRA budget for 2019/20, as set out in section eight of the report from the Chief Finance Officer.

 

ix)          Cabinet agreed to set the HRA rents for council dwellings, tenant service charges and garages, as set out in section eight of the report from the Chief Finance Officer.

 

x)            Cabinet agreed to set the major works and new build development budgets set for 2019/20 and 2020/21, as set out in section eight of this report.

 

xi)          Cabinet agreed to set the rents set under the Housing General Fund for Brent Housing PFI and traveller’s site pitches and to note the rents for Hillside dwellings as set out in section eight of this report.

 

xii)         Cabinet noted the Dedicated Schools Grant as set out in section nine of the report from the Chief Finance Officer.

 

xiii)        Cabinet agreed to recommend to full council the capital programme as set out in Appendix E to the report from the Chief Finance Officer

 

xiv)        Cabinet agreed to recommend to full council the Treasury Management Strategy, Capital Strategy, Investment Strategy and MRP Policy as set out in Appendices F, G, H and I to the report from the Chief Finance Officer.

 

xv)         Cabinet noted the advice of the Director of Legal and HR as set out in Appendix J to the report from the Chief Finance Officer.

 

xvi)        Cabinet agreed to agreed, and where relevant agree to recommend to full council, the schedule of fees and charges set out at in Appendix K to the report from the Chief Finance Officer.

 

xvii)      Cabinet noted the results of consultation as set out in section 7 and detailed in Appendix L.

Wards affected: (All Wards);

Lead officer: Conrad Hall, Ravinder Jassar


11/02/2019 - Business Rates Relief Scheme for businesses accredited with the Living Wage Foundation ref: 4498    Recommendations Approved

To approve the continuation of the discretionary NNDR discount scheme for businesses accredited with the Living Wage Foundation until March 2023.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet approved the continuation of a discretionary business rates discount scheme for businesses accredited with the London Living Wage Foundation, using the qualifying criteria set out in Appendix A to the report from the Strategic Director of Regeneration & Environment.

 

ii)    Cabinet approved the continuation of the scheme for a four year period from 1April 2019 to 31 March 2023.

 

iii)   Cabinet approved the introduction of a cap on the maximum discount a business can receive, in line with Option 2 detailed in paragraphs 3.19 - 3.20 of the report from the Strategic Director of Regeneration & Environment , and that the cap be set at £15,000 to guard against the Foundation increasing their costs again and large businesses being eligible for a higher discount.

 

iv)   Cabinet noted that officers in Employment, Skills, and Enterprise and Customer Services would monitor the scheme in terms of take up and costs and would report back to Cabinet at a later date should any changes to the scheme be required.

 

Wards affected: (All Wards);

Lead officer: Kaya Chatterji


11/02/2019 - First Wave Housing Business Plan 2019/20 ref: 4501    Recommendations Approved

To present First Wave Housing Ltd Business Plan for 2019/20 to Cabinet for Shareholder approval.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet approved the Business Plan as set out in appendix 1 to of the report from the Chief Executive.

 

ii)    Cabinet agreed to the proposal for FWH to have the flexibility to consider the product and rent level for each portfolio property on its re-let.

 

iii)   Cabinet agreed to the proposal for the Council’s asset management team to create a maintenance plan detailing the investment required to repair its stock.

 

iv)   Cabinet delegated authority to the Chief Finance Officer to agree terms for the disposal of the four properties as outlined in paragraph 3.9 of the report from the Chief Executive.

Wards affected: (All Wards);

Lead officer: Sadie East


11/02/2019 - Authority to award stage two contract for the redevelopment of Knowles House London NW10 3UN ref: 4493    Recommendations Approved

To award a building contract for the redevelopment of Knowles House, Longstone Avenue, NW10 3UN

 

Please note: this decision was originally scheduled to made by the Strategic Director of Resources.

 

Reason for deferring this decision to Cabinet meeting in February: To allow officers to report changes since previous Cabinet approval.

 

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet provided approval to trigger the entry into the contract for Stage Two of the Two Stage design and build contract for the redevelopment of Knowles House to Wates Residential Ltd.

 

ii)    Cabinet noted the budget for the redevelopment of Knowles House as set out in Appendix 2 to the report from the Strategic Director of Resources.

 

iii)   Cabinet noted that the redevelopment of this site would reduce the number of people in unsuitable temporary accommodation in Brent.

Wards affected: Kensal Green;

Lead officer: Gordon Cooper


11/02/2019 - Expansion of Uxendon Manor & Elsley Primary Schools - Design & Build Contract Update ref: 4497    Recommendations Approved

To provide an update on the design and build contract for the expansion of Uxendon Manor andElsley Primary Schools.

 

Issue History: Urgent Forward Plan Notice published 1 February 2019

 

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)     Cabinet noted the current status and contractual position with Lakehouse Contracts Ltd on the two design and build contracts for Uxendon Manor Primary School and for Elsley Primary School.

 

ii)    Cabinet noted the activities being undertaken to secure completion of the works at Uxendon Manor Primary School under the Parent Company Guarantee.

 

iii)   Cabinet delegated authority to the Strategic Director of Resources in consultation with the Director of Legal and HR Services and Chief Finance Officer to terminate the high value works contract for Uxendon Manor Primary School in the event that reliance on the Parent Company Guarantee is not practicable or Officers conclude reliance on the Parent Company Guarantee/s is not in the Council’s interest.

 

iv)   Cabinet noted that officers were reviewing procurement options for the outstanding works at both schools should it not be practicable or appropriate to secure further works under the Parent Company Guarantee at Uxendon Manor Primary School or under the existing contract at Elsley Primary School.

 

v)    Cabinet approved the waiving of contract standing orders to permit a quote process or direct award to select an alternative contractor for Uxendon Manor Primary School and for Elsley Primary School should other procurement options not permit works to be completed by September 2019.

 

vi)   Cabinet noted that subject to recommendation v)  above, the Strategic Director of Resources would approve the award of one or more Low and/or Medium Value Works Contracts should it be required using powers delegated under the Constitution.

 

vii)Cabinet noted that Officers would review options for the recovery of any wasted or additional costs against Lakehouse Contracts Limited and/or parent company as described in Appendix 1 to the report from the Strategic Director of Resources.

 


11/02/2019 - New Bridge Park Centre ref: 4490    Recommendations Approved

The purpose of this report is to seek Member approval for the enhancements made to the leisure provision incorporating additional community facilities, enterprise space and New Accommodation for Independent Living (NAIL) and delegated authority to enter into a revised Conditional Land Sale Agreement (CLSA) to reflect the enhanced provision.

Decision Maker: Cabinet

Made at meeting: 11/02/2019 - Cabinet

Decision published: 12/02/2019

Effective from: 19/02/2019

Decision:

RESOLVED that:

 

i)             Cabinet approved the New Bridge Park Centre provision on the retained site as per the table referenced in paragraph 3.17 of the report from the Strategic Director of Community and Wellbeing.

 

ii)            Cabinet agreed that any land receipt from the sale proceeds of the current Bridge Park site will be used to provide the significantly enhanced community and leisure facilities in the New Bridge Park Centre in response to the community consultation.

 

iii)          Cabinet noted that separate budget provision would be sought for the NAIL housing and enterprise space as part of the capital budget setting process.

 

iv)          Cabinet delegated authority to the Strategic Director of Resources in consultation with the Lead Member for Resources to agree the changes needed to the Conditional Land Sale Agreement to deliver the enhanced facilities.

 

v)            Cabinet delegated authority to the Strategic Director of Community and Wellbeing in consultation with the Lead Member for Public Health, Culture & Leisure to agree the final design for the New Bridge Park Centre.

 

vi)          Cabinet agreed that consultation is to take place in relation to any transitional arrangement for the existing Bridge Park Community Leisure Centre and opening of the New Bridge Park Centre.

 

vii)         Cabinet agreed that the retained site be appropriated for planning purposes in accordance with section 122 of the Local Government Act 1972.

 

viii)        Cabinet delegated authority to the Strategic Director of Community and Wellbeing in consultation with the Lead Member for Public Health, Culture & Leisure to set up a resident advisory group as described in paragraph 3.26 of the report from the Strategic Director of Community and Wellbeing.

Wards affected: Stonebridge;

Lead officer: Phil Porter


30/01/2019 - Authority to tender contract for CCTV Maintenance ref: 4473    Recommendations Approved

The report sets out the options considered for the procurement of CCTV Maintenance Service from 1st August 2019; and also seeks approval to invite tenders for the CCTV Maintenance Services contract from 1st August 2019, as required by Contract Standing Orders 88 and 89.

Decision Maker: Strategic Director, Regeneration and Environment

Decision published: 31/01/2019

Effective from: 08/02/2019

Decision:

To approve:

 

(1)       The invitation of tenders for CCTV Maintenance Services from 1st August 2019 on the basis of the pre-tender considerations set out in paragraph 4.1 of the attached report.

 

(2)     The evaluation of the tenders referred to in (1) above, on the basis of the criteria set out in paragraph 4.1 (vi) of the attached report.

 

(3)       Delegating authority to the Head of Community Protection to make the decision as to whether to procure using a framework agreement or via a restricted tender process for the reasons detailed in paragraph 4.1 (iv) of the report

Wards affected: (All Wards);

Lead officer: Karina Wane