Decisions
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23/10/2017 - Queens Park/Cullen House, South Kilburn - Approval to bring forward the JV Co or other option to commence delivery of this project to include procurement of a construction partner ref: 3915 Recommendations Approved
To approve the procurement strategy for the
Queens Park/Cullen House Project.
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
10.1 The significant progress made on the technical issues and the current position as set out in paragraph 3.6 and 3.7 of the Cabinet report with regard to progress in establishing a Joint Venture Company with London & Newcastle Capital Limited for the comprehensive redevelopment of the Queens Park/Cullen House project be noted;
10.2 The Strategic Director of Regeneration and Environment in consultation with the Lead Member Regeneration, Growth, Employment and Skills, be delegated authority to implement the contingency option detailed in paragraph 3.8 (the “Contingency Option”) of the Cabinet report should it not be possible to agree the terms of the Joint Venture.
10.3 Officers be authorised to negotiate a buyout of London & Newcastle Capital Limited’s interest in the Falcon Public House in order to bring the site forward for development, should the Contingency Option be selected;
10.4 Approval was granted for the procurement of a construction partner for the Queens Park/Cullen House site either through a mini-competition using an appropriate Framework or alternatively through a Competitive Procedure with Negotiation under the Public Contracts Regulations 2015 on the basis of the pre-tender considerations and evaluating the tenders on the basis of the evaluation criteria set out in (Appendix 3) should the Contingency Option be selected;
10.5 The Strategic Director of Regeneration & Environment in consultation with the Lead Member of Regeneration, Growth, Employment and Skills, be delegated authority to select the appropriate procurement route outlined in 10.4 above for the reasons detailed in paragraph 3.11 of the Cabinet report.
10.6 Authority to award a contract for a construction partner for the Queens Park/Cullen House site to the Strategic Director of Regeneration & Environment in consultation with the Lead Member of Regeneration, Growth, Employment and Skills, be delegated for the reasons detailed in paragraph 3.14 of the Cabinet report should the Contingency Option be selected.
10.7 The setting of rent levels for the affordable homes at the Queens Park/Cullen House site once complete, at a rent equivalent to the H.C.A. Target Rent levels, be approved;
10.8 The acquisition of a long lease of Networks Rail’s interest by the Council be agreed in principle. A further report be presented to Members on the terms negotiated for this proposed purchase which would help to bring the site forward for redevelopment; and
Negotiation and entering into Heads of Terms with Transport for London for the delivery of their new offices by Officers be agreed.
Wards affected: Kilburn;
Lead officer: Marie Frederick
23/10/2017 - Selective Licensing in the Private Rented Sector - Update ref: 3914 Recommendations Approved
To acknowledge and correct some drafting
errors in the report considered by Cabinet on 19th June 2017:
Selective Licensing in the Private Rented Sector.
By way of clarification, the report to this Cabinet seeks to make
corrections in respect of Designation Areas 2, 4 and 6 and the
wards included in those areas.
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
9.1 The identified inconsistencies in the original report of 19 June 2017 and the required amendments be noted. In particular, Preston ward was included in Designation Area 4 and Queensbury ward in Designation Area 6 and that no rectifications were required regarding Designation Areas 1, 3 and 5;
9.2 The legal requirements for introducing Selective Licensing be agreed by way of clarification on the grounds of anti-social behaviour (ASB) and/or migration and/or deprivation and/or poor housing conditions and/or high levels of crime have been met with regard to three of the six selective licensing designation areas as summarised in table 6 in paragraph 10.16 of the report to Cabinet dated 19 June 2017, which covered the following Council wards:
i) Brondesbury Park (designation 2 on grounds of migration, anti-social behaviour and high level of crime);
ii) Alperton, Barnhill, Sudbury, Tokyngton, Preston (designation 4 on grounds of anti-social behaviour and poor housing conditions);
iii) Fryent, Kenton, Northwick Park, Queensbury (designation 6 on grounds of anti-social behaviour and migration).
9.3 Subject to paragraph 9.2 above and by way of clarification, the designation of three areas for selective licensing, namely Designation Areas 2, 4 and 6 be authorised to last for five years from the date of designation. These would cover the following Council wards as shaded in blue and marked D2, D4 and D6 on the map at paragraph 4.6 of the Cabinet report, namely:
i) Brondesbury Park (designation area 2);
ii) Alperton, Barnhill, Sudbury, Tokyngton, Preston (designation area 4);
iii) Fryent, Kenton, Northwick Park, Queensbury (designation area 6).
9.4 Consent be sought from the Secretary of State for the designation for Selective Licensing of the three designation areas 2, 4 and 6 as referred to in paragraphs 9.2 and 9.3 above and that this consent application in relation to designation areas 2, 4 and 6 would be submitted in addition to the application for consent which had been submitted to the Secretary of State following the Cabinet’s decision of 19 June 2017;
9.5 Authority to issue the required statutory notifications in respect if designation areas 2, 4 and 6 as referred to in paragraphs 9.2 and 9.3 above in relation to the Selective Licensing Scheme designations be delegated to the Strategic Director of Community Wellbeing, in consultation with the Lead Member for Housing and Welfare Reform; and
9.6 Subject to consent being obtained from the Secretary of State, and the issue of statutory notifications, the Strategic Director of Community Wellbeing, in consultation with the lead member for housing and welfare reform be authorised to decide the date from which the council will begin to accept applications for Selective Licensing for the Designation Areas 2, 4 and 6 and the date on which those three designations will come into effect.
Wards affected: (All Wards);
Lead officer: Spencer Randolph
23/10/2017 - Brent’s Apprenticeship Strategy 2017-2020 ref: 3918 Recommendations Approved
To formally approve and adopt Brent’s
Apprenticeship Strategy 2017 - 2020
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
13.1 The Council’s Apprenticeship Strategy be endorsed;
13.2 The recommended new apprenticeship pay scales for the council’s own apprentices be noted; and
13.3 The analysis of the Council’s skills gaps identified to date be noted and the ongoing utilisation of the Apprenticeship Levy to support investment in workforce development and apprenticeships be endorsed.
Wards affected: (All Wards);
Lead officer: David Veale
23/10/2017 - Brent Council's Workforce Strategy 2017-2020 ref: 3917 Recommendations Approved
To formally approve and adopt the
Council’s new workforce strategy 2017 - 2020
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
12.1 The Brent Council Workforce Strategy 2017 – 2020 be approved; including the four workforce priorities and the high level action plan.
Wards affected: (All Wards);
Lead officer: David Veale
23/10/2017 - Complaints Annual Report 2016 - 2017 ref: 3906 Recommendations Approved
Annual performance report on corporate and
statutory complaints in Brent
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
6.1 The Council and BHP’s performance in managing and resolving complaints be noted;
6.2 The following specific recommendations be noted and agreed:
Root cause of complaints
a. Work with service area and departmental management teams to review key service delay/failure hotspots and develop improvement plans.
b. Develop a tailored training plan on communication and staff behaviours to be implemented in priority service areas across the Council.
c. Support the new Housing Management Service during the redesign of the repairs process by feeding in the lessons learned from complaints.
Decision making and outcomes
d. Review LGO referrals and identify any future opportunities for early resolution and minimisation of premature LGO referrals.
e. Review our internal approach to complaint decisions, corrective actions and compensation in light of LGO outcomes in 2016/17.
Complaint handling and monitoring
f. Continue to improve internal processes and working arrangements with service managers to increase the timeliness of Stage 2 responses.
g. Work closely with the Housing Management Service management team to establish a new and effective complaints process and implement improved working arrangements to manage Stage 2 complaints
h. Implement a weekly Corrective Actions Tracker for all departments to monitor the timely completion of agreed remedial actions
6.3 The fact that BHP had been reported as a separate organisation for the purposes of this annual report for 2016/17 be noted.
Wards affected: (All Wards);
Lead officer: Irene Bremang
23/10/2017 - Authority to Award a Care and Support Services Contract for Visram House Extra Care Scheme ref: 3913 Recommendations Approved
To seek approval to award care and support
services in extra care scheme – Visram House
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
8.1 The contract for care and support services be awarded to Notting Hill Housing Trust (NHHT) for a period of 5 years with an option to extend by up to two further one year periods (5+1+1).
Wards affected: (All Wards);
Lead officer: Helen Woodland
23/10/2017 - Any Other Urgent Business ref: 3922 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
No.
23/10/2017 - Exclusion of Press and Public ref: 3921 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
No.
23/10/2017 - Reference of item considered by Scrutiny Committees (if any) ref: 3919 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
None.
23/10/2017 - Petitions (if any) ref: 3911 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 23/10/2017
Decision:
There were no petitions to be discussed by Cabinet.
23/10/2017 - Matters Arising (if any) ref: 3910 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 23/10/2017
Decision:
There were no matters arising.
23/10/2017 - Minutes of the Previous Meeting ref: 3909 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 23/10/2017
Decision:
It was RESOLVED that the minutes of the previous meeting, held on 11 September 2017, be approved as an accurate record of the meeting.
23/10/2017 - Declarations of Interest ref: 3908 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 23/10/2017
Decision:
There were no declarations of interest by Members.
23/10/2017 - Apologies for Absence ref: 3907 Recommendations Approved
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 23/10/2017
Decision:
None.
23/10/2017 - Resources Senior Manager Reconfiguration ref: 3920 Recommendations Approved
For Cabinet to agree the proposals for the
Resources Senior Manager reconfiguration (subject to a consultation
with staff and union representatives)
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
14.1 The deletion of the role of Director of Human Resources and Organisational Development for the reasons set out in the Cabinet report be approved;
14.2 That Cabinet approves the proposal to re-designate and then appoint to the Chief Legal Officer role at Hay 3 grade and the intention to move the oversight of the shared service for Procurement with Harrow as well as some aspects of the current HR function to within the remit of the re-designated Chief Legal Officer be noted;
14.3 The creation of a Director of Property and Assets role at Hay 3 be approved.
14.4 The proposal to bring the oversight of Civic Enterprise and some aspects of the current HR function within the remit of the Chief Finance Officer be noted;
14.5 The proposal to move the Equalities function to Performance, Policy and Partnerships be noted; and
14.6 The final decision-making on the proposals following consultation be delegated to the Chief Executive in consultation with the Leader and Deputy Leader.
Lead officer: Althea Loderick
23/10/2017 - Review of Council Tax Support scheme ref: 3916 Recommendations Approved
To agree Brent’s local Council Tax
Support scheme for 2018/19, and plans for future review
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
11.1 Brent’s Council Tax Support (“CTS”) scheme would remain unchanged in 2018/2019; and
11.2 The factors which would be relevant for consideration regarding the future of the local scheme beyond 2018/19 be noted.
Wards affected: (All Wards);
Lead officer: Margaret Read
23/10/2017 - Matters requiring shareholder consent and plans to develop 2018/19 business plan for the Council's wholly owned company I4B Holdings Ltd ref: 3912 Recommendations Approved
To request agreement to matters which require Cabinet consent as shareholder of I4B Holdings Ltd.
To set out the proposed process and timetable for the developing of the I4B Holdings Ltd Business Plan for 2018/19.
Reason for deferral from September to October Cabinet:
To allow more time for Officer and Board Member consideration.
Decision Maker: Cabinet
Made at meeting: 23/10/2017 - Cabinet
Decision published: 24/10/2017
Effective from: 31/10/2017
Decision:
RESOLVED that:
7.1 The Council and the I4B Holdings Ltd should enter into a new four-year Services Agreement to provide a range of support services;
7.2 £50m be made available for drawn-down (by I4B Holdings Ltd) as the final tranche of the £100m PRS funding, to complete the purchase of 300 properties in line with the Cabinet’s agreement of the Temporary Reform Accommodation Plan in March 2016 and the 2017/18 to 2019/20 budget in February 2017;
7.3 The end of I4B Holding Ltd’s first financial year be moved from the end of December 2017 to the end of March 2018 to bring it in line with the Council;
7.4 The appointment of an additional Company Director to the I4B Holdings Ltd Board be agreed;
7.5 I4B Holdings Ltd’s intention to develop its second Business Plan and seek Shareholder agreement at the Cabinet meeting in February 2018 be noted; and
7.6 The establishment of an Equity Investment Framework, restricting the Council’s investment in I4B Holdings Ltd to 25% of total capital invested be approved.
Wards affected: (All Wards);
Lead officer: Chris Brown
20/10/2017 - Agreement of Final Terms of Shared ICT Service Inter-Authority Agreement ref: 3867 Recommendations Approved
To agree the final terms of the
inter-authority agreement for accession of Southwark into the
existing Shared Service and for the operation of the 3-way Shared
ICT Service.
Decision Maker: Strategic Director, Resources
Decision published: 20/10/2017
Effective from: 28/10/2017
Decision:
Agreement of the final terms of the
inter-authority agreement for the accession of Southwark into the
existing Shared Service and for the operation of the 3-way Shared
ICT Service.
Lead officer: Althea Loderick
16/10/2017 - Response to Petition - Upgrading of Pavements and Grass Verges In Sudbury Using Available CIL Funding ref: 3904 Recommendations Approved
A letter and petition was received dated 26
July 2017 requesting Community Infrastructure Levy (CIL) funds to
repair pavements and grass verges in Sudbury. This report provides
the Highways committee with an update on the response provided and
CIL funding options available to these residents.
Decision Maker: Highways Committee
Made at meeting: 16/10/2017 - Highways Committee
Decision published: 18/10/2017
Effective from: 16/10/2017
Decision:
RESOLVED that:
(i) The petition and contents of the Officer report be noted; and
(ii) The lead petitioner would be reminded that they could apply for Neighbourhood CIL funds by 1 December 2017 or informed that they could request to speak on the identification and agreement of strategic infrastructure priorities as part of the budget setting process in February 2018.
Wards affected: Sudbury;
Lead officer: Nkechi Okeke-Aru
16/10/2017 - Any Other Urgent Business ref: 3905 Recommendations Approved
Decision Maker: Highways Committee
Made at meeting: 16/10/2017 - Highways Committee
Decision published: 18/10/2017
Effective from: 16/10/2017
Decision:
The Committee noted that a petition entitled: ‘Petition against the installation of a Disabled Parking Bay outside 98 Norval Road’ had been received from the three ward Members for Northwick Park (Councillors Perrin, J Mitchell-Murray and McLennan) on Saturday 14 October 2017. The Chair specified that the petition had been received too late for consideration at the present meeting, but that it would submitted to the Council’s Forward Plan and that a report from Officers in response to the petition would be presented at the next Committee meeting in January 2018.
16/10/2017 - Declarations of Interests ref: 3901 Recommendations Approved
Decision Maker: Highways Committee
Made at meeting: 16/10/2017 - Highways Committee
Decision published: 18/10/2017
Effective from: 16/10/2017
Decision:
Councillor Tatler declared a personal interest in respect of agenda item number 7, The Mall Petition, in that she was a resident of Kenton ward which the Mall road ran parallel to.
16/10/2017 - The Mall Petition ref: 3903 Recommendations Approved
To hear a petition from residents in The
Mall
regarding the poor infrastructure of the road
Decision Maker: Highways Committee
Made at meeting: 16/10/2017 - Highways Committee
Decision published: 18/10/2017
Effective from: 16/10/2017
Decision:
RESOLVED that:
(i) The petition which asked the Council to put an end to the Infrastructure problem on The Mall, Harrow (HA3 9TG) be noted;
(ii) The long term nature of the drainage problem and the work being done with other agencies to solve the problem, be noted;
(iii) The affordable solution proposed in the report to alleviate the vibration via the joints of the road being treated along the full length of The Mall and localised areas of reconstruction being carried out on the 15% of the road not deemed to be in ‘good’ condition, be approved. It was noted that the total approximate cost for this solution would be £80,000 and that the proposed scheme would be put forward for approval at Cabinet as part of the Highways Capital Maintenance Programme for 2018/19;
(iv) Traffic speed surveys along The Mall to ascertain whether average speeds were consistent with the speed limit, be authorised. It was noted that should a speeding issue be identified, appropriate low cost remedial measures such as additional warning signs of SLOW carriageway markings, would be considered in the shorter term, and that these measures would be undertaken within existing budgets; and
(v) Jonathan Westell (the Council’s Highway Contracts and Delivery Manager) would provide Councillor Colwill with details of the Ground Penetrating Radar Survey which had been completed on one section of The Mall, and provide information on the action that the Highways department took in response to the survey’s findings.
Wards affected: Barnhill;
Lead officer: Tony Kennedy
16/10/2017 - Reeves Avenue Petition ref: 3902 Recommendations Approved
To hear a petition from residents in Reeves
Avenue regarding uneven and broken pavements & cracks &
potholes in the road
Decision Maker: Highways Committee
Made at meeting: 16/10/2017 - Highways Committee
Decision published: 18/10/2017
Effective from: 16/10/2017
Decision:
RESOLVED that:
(i) The petition regarding the condition of the pavements and road surface of Reeves Avenue (NW9), be noted;
(ii) Any areas deemed defective by officers on both road and pavements be repaired, using existing revenue maintenance budgets. The Committee noted that whilst the proposal was not a complete resurface of road and pavement, it would repair and present significant defects; and
(iii) Tony Kennedy (the Council’s Head of Highways and Infrastructure) would meet with the lead petitioner on the road in question to offer further explanation in person on the defects and outline the aspects that Council would prioritise for repair.
Wards affected: Welsh Harp;
Lead officer: Tony Kennedy