Agenda and decisions

Venue: Please note this will be held as an online virtual meeting

Contact: Rashella Rapley, Governance Officer  020 8937 3051, Email:  rashella.rapley@brent.gov.uk

Note: The press and public are welcome to attend this as an online virtual meeting. The link to view proceedings will be available via the Live Streaming section on the Democracy page of the Council's website or via the link on the agenda front sheet. 

Items
No. Item

1.

Apologies for Absence

To note any apologies for absence and clarification of alternate members.

Decision:

None

2.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

Councillor Mili Patel declared a personal interest in Agenda Item 7 (General Update report) as a trustee of the Young Brent Foundation.

 

Councillor Mili Patel left the meeting, and took no part in the discussion or decision on this item.

3.

Minutes of the previous meeting pdf icon PDF 79 KB

To approve the minutes of the previous meeting held on Tuesday 3 September 2019 as a correct record.

Decision:

AGREED the minutes of the meeting on Tuesday 3 September 2019 as an accurate record.

4.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None.

5.

Tenant Organisations (Verbal Update)

Representatives of the tenant organisations of Barham Park have been invited to provide a short verbal update on activities undertaken.

Decision:

NOTED the verbal updates provided from the following organisations:

 

·                Nepalese Community Centre

·                Friends of Barham Library

6.

Annual Report & Accounts 2019-2020 pdf icon PDF 81 KB

This report presents the annual report for the Barham Park Trust for 2019/20.  There is a statutory requirement to produce an annual report, including the accounts each financial year.

Additional documents:

Decision:

AGREED

 

(1)      To approve the annual report and the Barham Park Trust Accounts for 2019/20 and authorise officers to file the report with the Charity Commission.

 

(2)      To approve the Barham Park Trust accounts for 2019/20 and delegate authority to the Operational Director – Environmental Services to make any minor adjustments to the accounts arising from the query on expenditure on utilities identified by the Independent Examiner, and to file the accounts for 2019/20 with the Charity Commission.

 

(3)      To note the Independent Examiners review of the Barham Park Trust accounts for 2019/20.

7.

General Update Report pdf icon PDF 149 KB

To update Members on operational issues at Barham Park and on current progress on projects.

Additional documents:

Decision:

AGREED

 

(1)      To note the issues set out in the report.

 

(2)     To note and agree to the proposal to the underletting of Unit 8 of the Barham Park Building (The Children’s Centre) by Brent Council’s Children and Young People Service to a voluntary sector provider, namely the Young Brent Foundation, on the same rental terms pursuant to the lease in respect of Unit 8 between the Barham Park Trust and Brent Council and subject to the satisfactory clearance of financial checks.

 

(3)     To delegate authority to the Operational Director - Environmental Services in consultation with the Chair of the Trust Committee, to decide upon the proposal for rent abatement and deferrals from the Veterans in respect of quarters 2 and 3 for the year 2020/21 in respect of Unit 2 of the Barham Park Building, the details of which need to be finalised and the proposal for rent abatement and deferral from ACAVA in respect of quarters 2 and 3 for the year 2020/21 in respect of Units 3, 5, 6, 9 and 10 of the Barham Park Building.   In addition, to note that such decisions would take into account the Ministry for Housing, Communities and Local Government Guidance and the Charity Commission Guidance as set out in paragraph 3.15 of the report.

 

(4)     To delegate authority to consider and decide upon any further requests for rent abatement or deferral in respect of the Units at the Barham Park Building that are arising from the Covid-19 Pandemic to the Operational Director - Environmental Services, in consultation with the Chair of the Trust Committee and note that such decisions will take into account the Ministry for Housing, Communities and Local Government Guidance and also the Charity Commission Guidance as set out in paragraph 3.15 of the report.

 

(5)     To note and agree to the proposal to approval the installation of signs in Barham Park to inform and to facilitate cycling.

8.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph 39 of the Council’s Access to Information Rules (part 2 of the Constitution).

Decision:

None.