Agenda

Venue: Boardrooms 7&8 - Brent Civic Centre, Engineers Way, Wembley HA9 0FJ. View directions

Contact: Kunwar Khan, Governance Officer  Tel: 020 8937 2037; Email:  kunwar.khan@brent.gov.uk

Items
No. Item

1.

Apologies for absence and clarification of alternate members

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

3.

Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 67.

4.

Minutes of previous meetings pdf icon PDF 156 KB

To approve the minutes of the Audit and Standards Advisory Committee meeting held on 5 February 2019 as a correct record.

 

To approve the minutes of the Audit and Standards Committee meeting held on 11 December 2018 as a correct record.

Additional documents:

5.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Standards Items

6.

Annual Review of the Member Development Programme and Members' Expenses pdf icon PDF 134 KB

The purpose of this report is to provide members of the Audit and Standards Advisory Committee with a summary of the Member Development Programme since last reported to Committee, and to provide information regarding the Members’ Expenses Scheme.

Additional documents:

7.

Annual Standards Report (including quarterly update on Gifts & Hospitality) pdf icon PDF 89 KB

This is the Monitoring Officer’s Annual Report to the Audit and Standards Advisory Committee for 2018. It provides an update on Member conduct issues, work of the Audit and Standards Advisory Committee, the Audit and Standards Committee and the Monitoring Officer during 2018.

Additional documents:

Audit Items

8.

Draft Internal Audit and Investigations Annual Plan 2019/20 pdf icon PDF 95 KB

This report sets out the draft Internal Plan for 2019/20 and the basis on which the plan has been prepared.  All Local Authorities are required to make proper provision for Internal Audit in line with the 1972 Local Government Act and the Accounts and Audit Regulations 2003 (as amended). The Public Sector Internal Audit Standards (PSIAS) require, “…chief audit executive to establish risk based plans to determine the priorities of the internal audit activity, consistent with the organisation’s goals”.

 

In accordance with the terms of reference for the Committee and in accordance with Standard 2000 – Managing the Internal Audit Activity as outlined within the Public Sector Internal Audit Standards, the Audit and Standards Advisory Committee is asked to review and approve the 2019/20 Internal audit plan. 

Additional documents:

9.

Annual Report & Certification of Grants and Returns 2017/18 pdf icon PDF 259 KB

This report summarises the results of work we have carried out on the Authority’s 2017/18 grant claims and returns. This includes the work we have completed under the Public Sector Audit Appointment (PSAA) certification arrangements, as well as the work we have completed on other returns under separate engagement terms.

10.

Review of the Use of the Regulation of Investigatory Powers Act (RIPA) Powers in 2018 pdf icon PDF 108 KB

The report explains the Council’s use and conduct of covert surveillance techniques when investigating serious criminal offences relying on the powers made available to local authorities in Part II of the Regulation of Investigatory Powers Act 2000 (RIPA).

Additional documents:

11.

Corporate Risk Register Update pdf icon PDF 103 KB

This report provides an updated Corporate Risk Register following a review of the effectiveness of the Risk Management approach and a series of workshops with departmental management teams. In accordance with the terms of reference for the Audit and Standards Advisory Committee, the report is presented to ‘enable the Committee to monitor the effective development and operation of risk management and corporate governance in the Council.’

Additional documents:

12.

London Counter Fraud Hub pdf icon PDF 127 KB

This report provide a briefing to the Audit and Standards Advisory Committee on the “London Counter Fraud Hub” and to note that, subject to comments made, the Council is considering entry into the contract as a Participating Authority and award a contract to the provider of the Hub, which would be by way of the an individual Cabinet Member decision.

13.

Internal Audit External Quality Assessment update pdf icon PDF 143 KB

This report provides an update an external assessment of internal audit was conducted during October 2018 in accordance with Standard 1312 of the UK Public Sector Internal Audit Standards (PSIAS). The principal objective of the assessment was to assess internal audit’s conformance to the PSIAS.

Additional documents:

14.

Update on Financial and Procedural Rules Governing the Mayor's Charity Appeal pdf icon PDF 105 KB

The purpose of this report is to update the Audit and Standards Advisory Committee on the recommended changes to be made to the financial and procedural rules for governing the Mayor’s Charity Appeal; and seek the Audit and Standards Committee’s approval of the same.

 

Additional documents:

15.

Forward Plan and Agenda for the next meeting pdf icon PDF 109 KB

To note the Committee’s Forward Plan up to April 2020 and agree a draft agenda for the next meeting, which would be reviewed and finalised by the Chief Finance Officer, the Head of Audit and the Chair of the Committee one month after the date of the current meeting.

16.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.