Agenda

Audit Advisory Committee
Wednesday 10 January 2018 6.30 pm

Venue: Boardrooms 7&8 - Brent Civic Centre, Engineers Way, Wembley HA9 0FJ. View directions

Contact: Nikolay Manov, Governance Officer  020 8937 1348, Email: Nikolay.Manov@brent.gov.uk

Items
No. Item

1.

Apologies for absence and clarification of alternate members

2.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.

3.

Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 67.

4.

Minutes of the previous meeting pdf icon PDF 121 KB

To approve the minutes of the previous meeting as a correct record.

5.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

6.

Objections to the Accounts Regarding the Payment to the Council's Former HR Director pdf icon PDF 107 KB

This report sets out the outcome of the Objections to the accounts regarding the payments made to the Council’s former HR Director, Cara Davani. It also sets out the recommendations made for improvement, all of which have been accepted by the Council.

7.

Emergency Preparedness Task Group Report pdf icon PDF 81 KB

Following the tragic fire at Grenfell Tower, a joint Task Group was formed between members of the Audit Advisory Committee and each of the scrutiny committees, to assess Brent’s emergency preparedness. The report sets out the Task Group’s findings and recommendations.      

 

Additional documents:

8.

External Audit Progress Report and External Audit Plan 2017/18 pdf icon PDF 50 KB

The External Audit Progress Report summarises the auditing activities undertaken by KPMG in the December 2017 and provides an overview of actions to be completed by the next meeting of the Audit Advisory Committee in March 2018.

 

The External Audit Plan supplements the audit fee letter dated 24 April 2017 which set out details of KPMG’s appointment by the Public Sector Audit Appointments. It describes how KPMG will deliver their financial statements audit work for the London Borough of Brent (‘the Authority’) and the Brent Pension Fund (‘the Pension Fund’) and also sets out their approach to value for money (VFM) work for 2017/18.

Additional documents:

9.

Proposed Changes to the Planning Code of Practice pdf icon PDF 95 KB

The report advises Members of proposed changes to the Council’s Planning Code of Practice.

Additional documents:

10.

Payroll Audit Report pdf icon PDF 80 KB

The report includes findings, risks and recommendations and the actions agreed by management following a recent audit of the Council’s Payroll arrangements. 

Additional documents:

11.

Pensions Administration Audit Report pdf icon PDF 80 KB

The report includes findings and actions agreed by management following a recent audit of the Council’s Pensions Administration arrangements. 

Additional documents:

12.

Strategic Risk Register Cover Report pdf icon PDF 86 KB

This is periodic report updates the Committee on the corporate risks currently facing the Council.

Additional documents:

13.

Preparing the Annual Internal Audit Plan 2018/19 pdf icon PDF 82 KB

This paper sets out the process for preparing the Internal Audit annual plan for 2018/19 and seeks input from the Audit Advisory Committee on areas where they think independent assurance may be beneficial. 

 

14.

Closure of Accounts 2017/18 pdf icon PDF 92 KB

This paper updates the he Audit Advisory Committee on the plans in place to close the 2017/18 accounts, and prepare and publish the statements within the revised and much earlier statutory deadlines for 2017/18.

15.

Treasury Management Strategy 2018/19 pdf icon PDF 79 KB

The report presents the draft Treasury Management Strategy for 2018/19 for consideration by the Committee. The final version of the Strategy, incorporating the views of the Committee, will be included in the budget report to be approved by the Council on 26 February 2018.

Additional documents:

16.

Internal Audit & Counter Fraud Progress Report for the Period 1 September - 31 December 2017 pdf icon PDF 184 KB

The paper provides an update on the progress against the internal audit plan for the period 1 September 2017 to 31 December 2017. The appendix to the report also summarises those audits from the 2017/18 plan which have been finalised since the last meeting of the Committee. The report also provides a summary of counter fraud work for the period.

Additional documents:

17.

Public Sector Internal Audit Standards (PSIAS) Progress Report pdf icon PDF 83 KB

The purpose of this report is to inform Members of the progress on implementing the action plan that was produced after the self-assessment of the Internal Audit service against the Public Sector Internal Audit Standards (PSIAS).

Additional documents:

18.

Audit Advisory Committee Forward Plan pdf icon PDF 90 KB

19.

Exclusion of Press and Public

The following item is not for publication in full as it relates to the following category of exempt information as specified under Section 100A(4) of the Local Government Act 1972, namely:

 

3. Information relating to the financial or business affairs of any particular person (including the authority holding that information).

20.

Update - Paddington Cemetery Groundworks pdf icon PDF 78 KB

The paper updates the Committee on further enquiries undertaken since the issue of an investigation report into concerns raised about landscaping works at Paddington Cemetery in 2010; specifically whether works were adequately specified and signed off as required.

Additional documents:

21.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.