Agenda and decisions

Cabinet
Monday 12 February 2018 6.00 pm

Venue: Board Rooms 3, 4 & 5 - Brent Civic Centre. View directions

Contact: James Kinsella, Governance Manager  020 8937 2063; Email: james.kinsella@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

There were no apologies for absence.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, any relevant personal and prejudicial interests and discloseable pecuniary interests in any matter to be considered at this meeting.

Decision:

There were no interests declared by Cabinet Members.

 

Peter Gadsdon (the Council’s Director of Performance, Policy and Partnerships) and Phil Porter (the Council’s Strategic Director of Community Wellbeing declared interests as current registered Directors of i4B Holdings Ltd. Gail Tolley (the Council’s Strategic Director of Children and Young People) also declared an interest as she was due to take Phil Porter’s place as i4B Director, subject to Cabinet approval to the recommendations of agenda item 16.  

3.

Minutes of the Previous Meeting pdf icon PDF 120 KB

To approve the minutes of the previous meeting on 15 January 2018 as a correct record.

Decision:

It was RESOLVED that the minutes of the previous meeting on 15 January 2018 be approved as an accurate record.

4.

Matters Arising

To consider any matters arising from the minutes of the previous meeting.

Decision:

There were no matters arising.

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

There were no petitions submitted to be considered by Cabinet.

6.

Reference of item considered by Scrutiny Committees (if any) pdf icon PDF 78 KB

To consider reference reports from any of the Council’s three Scrutiny Committees.

Additional documents:

Decision:

It was RESOLVED that the recommendations from the Community and Wellbeing Scrutiny Committee be noted.

7.

Budget and Council Tax 2018/19 pdf icon PDF 914 KB

The purpose of this report is to set out the Council’s budget proposals for 2018/19 and to update the medium-term budget outlook.  It also sets out the results of the consultation and scrutiny processes.  Subject to discussion at the Cabinet meeting these will form the basis of the budget to be agreed at the Full Council meeting of 26 February 2018.

Additional documents:

Decision:

It was RESOLVED:

 

7.1       That an overall 4.99% increase in the Council’s element of council tax for 2018/19, with 2% as a precept for Adult Social Care, and a 2.99% general increase be recommended to Full Council for approval;

 

7.2       That the General Fund revenue budget for 2018/19, as summarised in Appendix A, be recommended to Full Council for approval;

 

7.3       That the cost pressures, technical adjustments and savings detailed in Appendix B, be noted;

 

7.4       That the Dedicated Schools Grant as set out in section 9 of the report, be noted;

 

7.5       That the report from the Budget Scrutiny Panel in Appendix C, be noted;

 

7.6       That the capital programme as set out in Appendix D be recommended to Full Council for approval;

 

7.7       That the Treasury Management Strategy and the Annual Investment Strategy for 2018/19 set out in Appendix E, be recommended to Full Council for approval;

 

7.8       That the Prudential Indicators measuring affordability, capital spending, external debt and treasury management set out in Appendix F, be noted;

 

7.9       That the advice of the Director of Legal and HR as set out in Appendix G, be  noted;

 

7.10    That the schedules of fees and charges set out at in Appendix H, and the proposed new fees and charges policy, including the officer delegated powers to which it refers be agreed, and where relevant, be recommended to Full Council for approval;

 

7.11    That the results of the consultation, as set out in section 7, and detailed in Appendix I, be noted; and

 

As per the Chief Finance Officer’s briefing on the final local government finance settlement which was provided verbally at the meeting:

 

7.11A              It be noted that the final local government settlement contained changes from the draft settlement on which the report was based and the Chief Finance Officer be authorised to do the following:

 

(i)            amend the figures at 2.24(a) and 2.24(b) of the report to reflect this, subject to these changes being equal and therefore not affecting the calculation of the council tax, which is presented at 2.24(c) and 2.24(d); and

 

(ii)          to make consequential (but no other) changes to other numbers and statutory calculations in the report, and such minor factual changes to the narrative reporting as may be required.

 

8.

Housing Revenue Account (HRA) Budget and Rent-setting for Council Dwellings for 2018/19 pdf icon PDF 188 KB

This report sets out the Housing Revenue Account (HRA) forecast outturn for 2017-18 and the proposed HRA budget for 2018/19 as required by the Local Government and Housing Act 1989. This report also sets out, for information, rent-setting proposals for stock managed by Hillside (Hyde Group) and for the Residential Pitches portfolio. The report also summarises the key expenditure priorities and expectations for service delivery through the HRA budget and key policy developments likely to have an impact during the year, highlighting the principal risks.

Additional documents:

Decision:

It was RESOLVED:

 

8.1    HRA Business Plan Budget 2017-18 and 2018-19:

 

8.1.1               That the HRA forecast outturn for 2017/18 as set out in Appendix 1 to the report, be noted;

8.1.2               That the proposals be approved and that the savings and budget reductions for the HRA budget for 2018/19 as set out in Appendix 2 to the report be agreed, and these be agreed for inclusion  within the overall Budget for 2018/19 recommended for approval by Full Council on 26February 2018;

8.1.3               That the HRA budget growth for 2018/19 of £1.29m with the use of £2.5m of one-off available resources, be approved; and

 

8.1.4               That the HRA budget savings for 2018/19 of £1.32m, be approved.

 

8.2   HRA Rent Setting 2018/19:

 

8.2.1               That an average overall rent decrease (excluding service charges) from April 2018 of £1.15 per dwelling per week for HRA council dwellings, representing an average overall decrease of 1% as set out in section 3.4.2 and Table 1 of the report, be approved;

 

8.2.2               That an average overall rent decrease from April 2018 of £1.27 per dwelling per week for Hillside Dwellings, representing an average overall rent decrease of 1% as set out in section 3.5.1 and Table 2 of the report, be approved;

 

8.2.3               That a decrease (excluding service charges) from April 2018 of £96.05 per pitch, per week, for residential pitches on the council’s Traveller site at Lynton Close, which is an average overall licence decrease of 40% as set out in section 3.6 and Table 5 of the report, be approved.

8.3      HRA Service Charges 2017-18:

 

8.3.1               That an increase to the service charges for HRA dwellings from April 2018 byan average of £0.27 per dwelling per week, as set out in Appendix 3 of the report, be agreed;

 

8.3.2               That an increase in Garage Rents for Council renters of an average £0.55 and for Private Renters of £0.68, as set out in section 3.8 and Table 6 of the report, be agreed;

 

8.3.3               That it be noted that service charge levels for Hillside dwellings from April 2018 were under review as set out in section 3.5 and that details would be reported to Cabinet as soon as they were available;  

8.4      HRA Stock Investment Programmes 2018/19:

 

8.4.1               That an overall HRA stock investment programme of £27.65mfor 2018/19, as set out in Table 7, be approved;

 

8.5     HRA Development Programmes 2017-19:

 

8.5.1               That the continued delivery of Council New Build Development Programme with HRA budget of £24m for 2018/19 and £10.5 for 2019/20 to complete 117 new homes, be agreed; and

 

8.5.2               That a feasibility budget (Revenue Budget) of £0.125m for 2018/19 to work on the delivery of the additional Council New Build Development Sites, be agreed.

9.

National Non-Domestic Rates - Discretionary Discount Schemes pdf icon PDF 141 KB

The government announced in the 2017 March statement that it would make funding available to councils for 4 years from 2017/18 to enable them to introduce their own discretionary discount scheme. Cabinet agreed the discount scheme for revaluation support for 2017/18 at its meeting on 24 July 2017, however the amount of relief awarded to date is short of the allocation from central government for 2017/18 and any shortfalls in spending cannot be used in subsequent years. This report therefore seeks amendment of the 2017/18 scheme in order to ensure full take up of the allocation for 2017/18.  It also seeks approval of the proposed scheme for 2018/19 as detailed in this report and in Appendix 1.

Additional documents:

Decision:

It was RESOLVED:

 

               9.1       That the discretionary discount scheme (Revaluation Support) for 2017/18 be amended as detailed within Appendix 1 of the report and therefore be approved pursuant to the Council’s powers under section 47 of the Local Government Finance Act 1988;

 

               9.2       That the discretionary discount scheme (Revaluation Support) for 2018/19 as detailed in Appendix 1 of this report be approved pursuant to the Council’s powers under section 47 of the Local Government Finance Act1988. It was noted that a further report would be presented to Cabinet in 2019 which detailed the proposed scheme for 2019/20 and 2020/21; 

 

               9.3       That the 2 schemes - Support for Pubs and Supporting Small Businesses- and as detailed in sections 3.16 and 3.17 of the report be approved for 2018/19 pursuant to the Council’s powers under section 47 of the Local Government Finance Act 1988; and

 

               9.4       That the Chief Finance Officer be authorised to implement the three schemes as detailed in Appendix 1 and sections 3.0 of the report so that the agreed discretionary discounts for business rates can be awarded in compliance with the scheme criteria.

10.

Quarter 3 Financial Performance Report pdf icon PDF 401 KB

This report sets out the forecasts, as at 31 December, of income and expenditure against the revenue and capital budget for 2017/18, and other key financial data. The actual spend information in the report is to 30 November 2017, and the forecasts were prepared and finalised as at 31 December.

Decision:

It was RESOLVED:

 

10.1     That the overall financial position and the actions being taken to manage the issues arising be noted.

11.

Northwick Park One Public Estate Update pdf icon PDF 93 KB

The purpose of this report is to update Cabinet on Northwick Park One Public Estate initiative, and approve execution of a variation agreement to the existing Memorandum of Understanding, in order for the partners to deliver the vision.

Additional documents:

Decision:

It was RESOLVED:

 

11.1     That the execution of a variation agreement to Memorandum of Understanding be approved.

12.

Lease of Former Douglas Avenue Nursery, 1a Douglas Avenue, Wembley pdf icon PDF 108 KB

This report seeks the approval to lease the Former Nursery at 1A Douglas Avenue to a Charity known as Unlocking Potential.

Additional documents:

Decision:

It was RESOLVED:

 

12.1    That a 10 year lease be granted to a Charity known as Unlocking Potential on the terms set out in the report and the confidential appendix 2.

13.

Children and Social Work Act 2017 - The 'Local Offer' for Care Leavers pdf icon PDF 170 KB

The purpose of this report is to seek approval from Cabinet regarding Brent’s Local Offer for care leavers. The Children and Social Work Act (CSWA) 2017 aims to improve support for looked after children especially for those leaving care. This report outlines the main legislative changes in the Children and Social Work Act 2017 and how Brent aims to implement those changes locally to ensure that our care leavers have the brightest future.

Additional documents:

Decision:

It was RESOLVED:

 

13.1    That the draft Local Offer to Care Leavers as set out in appendix 1, be approved and for authority to be delegated to the Strategic Director, Children and Young People, to make any necessary revisions to the Local Offer and re-consult if required following publication of statutory guidance;

 

13.2.   That the Brent Care Leavers’ Charter as set out appendix 2, be approved;

 

13.3    That the work of the department would be supported in ensuring partner agencies commit to providing an offer to care leavers that will be included in the final version of the Local Offer document;

 

13.4    That as part of the Local Offer to Care Leavers who are looked after by Brent, it be agreed that:

·         the Council use its powers as a billing authority to reduce to nil, council tax payable by care leavers who live in the borough; and

·         that in cases where care leavers live outside the borough and are liable to pay council tax, the Council provide financial support to reimburse that cost; and

13.5   That authority be delegated to the Strategic Director of Resources and the Strategic Director, Children and Young People to take all appropriate steps to set up, implement and administer all the areas of support as set out in the Local Offer.

14.

Authority to Direct Award Contracts for Speech And Language Therapy pdf icon PDF 106 KB

This report makes recommendations regarding the procurement of two contractsfor the provision of speech and language therapy to support Children with Special Educational Needs and Disabilities (SEND).

Decision:

It was RESOLVED:

 

14.1    That an exemption pursuant to Contract Standing Order 84(a) of the requirement to tender a twelve month contract for Speech and Language Therapy in mainstream schools and a twelve month contract for Speech and Language Therapy in Children’s Centres for the operational and financial reasons set out in sections 3 and 4 of the report, be approved;

 

14.2    That a twelve month contract for Speech and Language Therapy in mainstream schools from 1st April 2018 to 31st March 2019 be awarded to London North West NHS Healthcare Trust; and

 

14.3    That a twelve month contract for Speech and Language Therapy in Children’s Centres from 1st April 2018 to 31st March 2019 to be awarded to Central and North West London NHS Foundation Trust.

15.

Authority to Contract Placements for Children with Special Education Needs And Disabilities (SEND) And Looked After Children through the West London Alliance Dynamic Purchasing Vehicles pdf icon PDF 107 KB

This report seeks Cabinet agreement for a variation to the electronic tendering system proposed for the contracting of Independent and Non-maintained Special School placements for children with SEND. It also seeks Cabinet agreement to utilise the West London Alliance electronic tendering systems for the contracting of Children’s Home and Independent Fostering Agency placements for Looked After Children.

Decision:

It was RESOLVED:

 

15.1    That the variation from a Dynamic Purchasing System to a Dynamic Purchasing Vehicle for the procurement of Independent and Non-maintained Special School (INMSS) placements for children with SEND, be approved;

 

15.2    That the Council’s entry into an Access Agreement with Barnet for Brent Council to call-off the West London Alliance (WLA) Dynamic Purchasing Vehicle for Independent Fostering Agency placements for Looked After Children, be approved;

 

15.3    That the Council’s entry into an Access Agreement with Ealing for Brent to call-off the West London Alliance’s (WLA) Dynamic Purchasing Vehicle for Children’s Home placements for Looked After Children, be approved.

16.

i4B Business Plan 2018/19 pdf icon PDF 133 KB

This paper presents the i4B Holdings Ltd Business Plan for 2018/19 to Cabinet for Shareholder approval in February 2018. It also includes a number of other matters which require Shareholder approval.

Additional documents:

Decision:

It was RESOLVED:

 

16.1    That the Business Plan for i4B Holdings Ltd, as set out in Appendix 2, be approved.

 

16.2    That the remaining properties of the initial PRS acquisition programme (PRS 1) be purchased within Brent, for an additional investment of £3.5m;

 

16.3    That the loan to fund the PRS 1 working capital requirement be increased from £1m to £2.5 million with the facility draw down an additional £1m if required;

           

16.4    That up to £116m be made available to fund the acquisition of 300 additional private rented sector properties (PRS 2) by i4B Holdings Ltd (subject to approval of the 2018/19 i4B Business Plan);

 

16.5    That £35m be made available to fund the acquisition of 100 intermediate rent sector properties by i4B Holdings Ltd (subject to approval of the 2018/19 i4B Business Plan);

 

16.6    That a further £4m be lent to i4B in order to fund the working capital requirements for PRS 2 (£3.2m) and the intermediate rent acquisitions programme (£0.8m).

 

16.7    That the appointment of the Strategic Director for Children and Young People (Gail Tolley) as a Director of i4B Holdings Ltd in place of the Strategic Director of Community Wellbeing (Phil Porter), be agreed; 

 

16.8    That the list of Shareholder Consent Matters which will be delegated to the Chief Executive, as detailed at Appendix 1, be agreed; and

 

16.9    That the remuneration package for the fifth 5th Company Director, be agreed.

17.

Voluntary Sector Initiative Fund Grants pdf icon PDF 225 KB

This report seeks agreement on the approval of a one-year extension to the Voluntary Sector Initiative Fund Infrastructure Grant for CVS Brent from 1 April 2018-31 March 2019. The proposed grant will total £160K per annum. The report also seeks an increase to the financial level delegated to relevant Officers for the award of grants under the Brent Advice Fund.

Additional documents:

Decision:

It was RESOLVED:

 

17.1    That a one-year year extension to the Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant to CVS Brent in the sum of £160K for 2018-19 commencing 1 April 2018, be approved; and

                                                                  

17.2    That an increase to the financial level delegated to relevant Officers for the award of grants under the Brent Advice Fund to a maximum grant of £20k per annum, be approved.

18.

Authority to Award a Contract For Clement Close Sensory Impairment Supported Living Scheme pdf icon PDF 121 KB

In accordance with Contract Standing Orders 88, this report seeks Cabinet authority to award a care and support contract for the Sensory Impairment scheme at Clement Close.  This service has been developed to meet the needs of people who have a Sensory Impaired such as deafblind.
This report summarises the rational for this request and the impact on the wider community as well as the financial implication on the London Borough of Brent.  The report also outlines the tendering process which was conducted through the Accommodation Plus 2017 Dynamic Purchasing System (DPS).

Additional documents:

Decision:

 

It was RESOLVED:

 

18.1    A contract to deliver care and support at Clement Close be awarded to Sense for a period of 4 years with an option to extend by up to two further years.

19.

On-Street Parking Management Review pdf icon PDF 106 KB

This report provides Cabinet with an update on the On-Street Parking Management Review further to the approval by Cabinet on 24th July 2017, for an initial programme of introducing new Controlled Parking Zones (CPZs) and reviewing existing CPZs. It provides details of an analysis of feedback from the public to identify levels of demand for changes and whether these should be considered for inclusion in our Parking Management Review programme. It also considers anticipated future levels of demand and a continuing annual review programme.

Additional documents:

Decision:

It was RESOLVED:

 

19.1    That the responses to the online survey and requests for changes to parking management in the borough, further to the previous Cabinet report that considered requests between 25th April 2017 and 6th November 2017, be noted;

 

19.2    That the number of requests for new CPZs or changes to existing CPZ’s for this period did not demonstrate a high enough level of public support to be considered further at the present time;

 

19.3    That lead officers be authorised to contact lead petitioners to inform them of the decision in relation to their petition, as set out in paragraph 3.17 of the report;

 

19.4    That it be noted that the online information, guidance and application process for parking changes will remain in place, and that future requests be considered when developing future programmes;

 

19.5    That it be noted that future reports on the level of demand for new CPZs or changes to existing CPZs, will be considered by the Highways Committee.

20.

CCTV Parking Enforcement of School Keep Clear Markings pdf icon PDF 111 KB

The purpose of this report is to inform Cabinet of the results of the School Keep Clear re-mountable CCTV camera enforcement trial which commenced in September 2017.

Decision:

It was RESOLVED:

 

20.1    That content of this report, the approach taken and progress to date, be noted; and

 

20.2    That the initiative be expanded through through capital investment by purchasing another re-mountable CCTV camera for enforcement of School Keep Clear restrictions.

21.

Adoption of Revised Planning Design Guide for the Mapesbury and Roe Green Village Conservation Areas pdf icon PDF 100 KB

The design guides for both the Mapesbury and Roe Green Village Conservation Areas were identified for updating due to age and also potential development pressures that might otherwise dilute the special character of the Conservation Areas. If adopted by Cabinet, the documents will replace the existing design guides for the areas.  The consultation responses in relation to the Mapesbury guide also identified concerns that the boundary of the conservation area is not a reflection of the extent of area that should have this status.  The report also sets out how this issue can be addressed.

Additional documents:

Decision:

It was RESOLVED:

 

21.1    That the consultation responses and recommended revisions to the Design Guides, as set out in Appendix A, be considered;

 

21.2    That the adoption of the Mapesbury Conservation Area Design Guide in Appendix B be approved as a Supplementary Planning Document and that the existing guide be revoked; and

 

21.3    That the adoption of the Roe Green Village Conservation Area Design Guide in Appendix C be approved as a Supplementary Planning Document and that the existing guide be revoked.

22.

Decision to delegate authority for the award of contract for a delivery partner for Peel Project, and for approval to amend red line and for appropriation for the Peel Site pdf icon PDF 161 KB

The regeneration of South Kilburn is a fifteen year programme that is approximately half way through. It aims to transform the area into a sustainable and mixed neighbourhood and create a real sense of place and belonging. This report seeks various approvals from Cabinet in relation to the Peel Project site.

Additional documents:

Decision:

It was RESOLVED:

 

22.1    That the original approvals given in the resolutions made on 11 November 2013 authorising the making and implementation of a compulsory purchase order ("CPO") to further the redevelopment of the Peel Site (as previously documented under the headings 'Peel Recommendations' and 'CPO Recommendations' at paragraph 16 of the Minutes of the Executive meeting held on 11 November 2013, be reaffirmed;

 

22.2    That the previous Executive and Cabinet decisions as detailed in paragraph 3.5 of the report to utilise Ground 10A of the Housing Act 1985 (if approval is given by the Secretary of State) and compulsory purchase powers under section 226(1)(a) of the Town and Country Planning Act 1990 to secure the vacant possession of properties within the Peel, be reaffirmed; 

 

22.3    That the new red line boundary for the Peel site as shown on the plan at appendix 1, be approved;

 

22.4    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member Regeneration, Growth, Employment and Skills to award a contract for a Delivery Partner for the Peel site for the reasons detailed in paragraph 3.8 of the report following the OJEU procurement process;

 

22.5    That the advertisement of the Council’s intention to appropriate the open space (shown at appendix 2) in accordance with its powers under section 122 of the Local Government Act 1972 and dispose of open space at the Site to a third party in accordance with the provisions of section 233 of the Town and Country Planning Act 1990, be approved;

 

22.6    That authority be delegated to the Strategic Director of Regeneration and Environment, in consultation with the Lead Member for Regeneration, Growth, Employment and Skills, to consider the representations made by the public in response to the advertisement to appropriate and dispose of the open space and thereafter to decide whether to appropriate and dispose of the open space;

 

22.7    That authority be delegated to the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Regeneration, Growth, Employment and Skills to Appropriate the open space at the Peel  Site, and appropriate and dispose of the whole Site including open space for planning purposes (shown at appendix 1) if the Strategic Director of Regeneration and Environment in consultation with the Lead Member for Regeneration, Growth, Employment and Skills decides to do so following the consultation; and

 

22.8    That the application to the Secretary of State by the Strategic Director of Regeneration and Environment to seek the Secretary of State’s consent under section 19 Housing Act 1985 to appropriate any part of the Site including any part consisting of a house or part of a house so that the Site is no longer held for the purpose of part II of the Housing Act 1985, be approved.

23.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under Part 1, Schedule 12A of the Local Government Act 1972, namely Paragraph 3 “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”:

·         Agenda Item 12

o   Lease of Former Douglas Avenue Nursery, 1A Douglas Avenue, Wembley HA0 4DT – Appendix 2

·         Agenda Item 18

o   Authority to Award a Contract For Clement Close Sensory Impairment Supported Living Scheme – Appendix 1

·         Agenda Item 22

o   Decision to delegate authority for the award of contract for a delivery partner for Peel Project, and for approval to amend red line and for appropriation for the Peel Site – Appendix 5

 

Decision:

None.

24.

Any Other Urgent Business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph 39 of the Council’s Access to Information Rules (part 2 of the Constitution).

Decision:

None.