Agenda and minutes

Resources and Public Realm Scrutiny Committee
Tuesday 3 July 2018 6.00 pm

Venue: Boardrooms 3-5 - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: Bryony Gibbs, Governance Officer  020 8937 1355; Email: bryony.gibbs@brent.gov.uk

Items
No. Item

1.

Chair's Opening Remarks

Minutes:

The Chair advised that Councillor Butt (Leader of the Council), Councillor Mclennan (Deputy Leader) and Carolyn Downs (Chief Executive) were unable to attend the meeting as they were currently at the Local Government Association Conference. It was proposed therefore, that items 7 (Brent Priorities 2019 onwards) and 8 (Assets and Property Overview & Strategy Brief) which fell within Councillor Butt and Councillor McLennan’s portfolios respectively, be deferred to a special meeting of the committee on 16 July 2018.

 

RESOLVED: that agenda items 7 (Brent Priorities 2019 onwards) and 8 (Assets and Property Overview & Strategy Brief) be deferred to a special meeting of the committee on 16 July 2018.

2.

Apologies for absence and clarification of alternate members

Minutes:

Apologies were received from Councillors Gbajumo, Mashari and Kabir. Councillor Stephens was present as substitute member in place of Councillor Kabir.

 

Apologies were also received from Lead Members, Councillor Butt (Leader) and Councillor McLennan (Deputy Leader) who were currently attending the Local Government Association Conference.

 

3.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Minutes:

There were no declarations of interest.

4.

Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 67.

Minutes:

There were no deputations submitted.

5.

Minutes of the previous meeting pdf icon PDF 99 KB

To approve the minutes of the previous meeting as a correct record.

Minutes:

RESOLVED: that the minutes of the previous meeting held on 26 March 2018 be agreed as an accurate record of the meeting.

6.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Minutes:

There were no matters arising.

7.

Chair's Report pdf icon PDF 75 KB

This report includes notes from the Chair of the committee on workplanning and the agenda for the July meeting, recent training undertaken by members, and a recent urgent executive decision. It also proposes a number of recommendations for the committee’s consideration.

 

Additional documents:

Minutes:

The committee considered the Chair’s report which provided comment on the committee’s work-planning, training and other related activities. The report also shared with the committee details of urgent key decisions of which the Chair, in line with the council’s urgency procedures, had been notified. A number of recommendations were set out in the report for the committee’s consideration: these related to the urgent key decision and to work previously conducted by the committee.

 

The Chair invited questions on the Chair’s report and asked the committee to consider the recommendations set out in the report. 

 

Members subsequently welcomed the addition of the Chair’s report as a standing item to the committee’s agenda and sought further details on the rapporteurships. The Chair confirmed that members could nominate themselves to undertake short, clearly defined investigations on subject matters of interest. Members would be expected to produce a short report for the committee’s consideration, ensuring that any recommendations proposed had been discussed with the relevant officers prior to submission. A member suggested that it would be helpful to receive a briefing on the process of undertaking rapporteurships, particularly from colleagues in other authorities which already employed the practice.

 

RESOLVED: The committee recommended to Cabinet:

 

i)     That if the sale of Wembley Stadium proceeds, at the point the stadium passed into private hands, the council write to the Valuation Office to ask that the Stadium’s business rates valuation be reconsidered and if the stadium was to be used purely to generate private profit, the full amount possible should be returned to the taxpayers of London (through the London business rates pilot pool).

 

ii)    That the Cabinet always give due consideration of geographical spread when allocating Strategic CIL monies to projects in future.

 

iii)   That the Cabinet introduce an additional requirement for private landlords under licence to tag all mattresses in their property in a manner that is not easy to overcome (for example smart water instead of a physical material tag) and widely publicises this new rule to act as a deterrent against mattress dumping in Brent.

8.

Brent Priorities 2019 onwards pdf icon PDF 91 KB

This report reviews the context for, and plans for the development of, the successor to the Brent Borough Plan 2015-2019.

Minutes:

At the start of the meeting, the committee agreed the deferral of this item to a special meeting of the committee scheduled for 16 July 2018.

9.

Assets and Property Overview & Strategy Brief (2019-2023) 'Making property assets work for Brent' pdf icon PDF 119 KB

With the current asset strategy running from 2016 to 2019, this paper is intended to give Overview and Scrutiny Committee an outline of the scale of property assets (excluding Housing Revenue Account properties) and a brief outline of the main focus areas for the new property strategy being developed for 2020 onwards. The contents are provided for information, feedback and discussion to help guide and support the development of the new strategy. The final strategy is due to be developed and delivered during 2019.

Minutes:

At the start of the meeting, the committee agreed the deferral of this item to a special meeting of the committee scheduled for 16 July 2018.

10.

2017-18 Annual Scrutiny Report pdf icon PDF 74 KB

This report summarises the work of the three scrutiny committees during the 2017-2018 municipal year.

Additional documents:

Minutes:

The Committee considered the 2017-18 Annual Scrutiny Report, which was divided into three sections, one for each of the three scrutiny committees. The report summarised the areas of scrutiny, task group work and other relevant activities undertaken by each scrutiny committee.  

 

RESOLVED: that the 2017-18 Annual Scrutiny Report be agreed.

11.

Affordable Housing in New Developments Task Group - Update and Terms of Reference pdf icon PDF 75 KB

This report provides an update on the task group examining affordable housing in new developments.

Additional documents:

Minutes:

The Chair invited Councillor Neva (Chair of the Task Group) to introduce the report which updated the committee on the progress of the task group and proposed new terms of reference for the committee’s approval.

 

Councillor Nerva advised that the task group had previously been established by the committee in the last municipal year but had been unable to progress due to the proximity to the elections. The new terms of reference attached as Appendix 1 to the report were broader to allow fuller consideration of the issues. A work programme had been established and it was anticipated that the report would be completed by September 2018, thereby allowing any recommendations to feed into the Local Plan currently in development.

 

RESOLVED: that the revised Terms of Reference for the Affordable Housing in New Developments Task Group, set out at Appendix 1 to the report be agreed.

12.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Minutes:

There was no urgent business.