Agenda, decisions and minutes

Venue: Boardrooms 3-5 - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

None

Minutes:

There were no apologies for absence.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

None declared

Minutes:

None declared

3.

Minutes of the Previous Meeting pdf icon PDF 101 KB

To approve the minutes of the previous meeting held on 11 March 2019 as a correct record.

Decision:

RESOLVED:-

 

that the minutes of the previous meeting held on 11 March 2019 be approved as an accurate record of the meeting.

Minutes:

RESOLVED:-

 

that the minutes of the previous meeting held on 11 March 2019 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None

Minutes:

None

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

None

Minutes:

None

6.

Reference of item considered by Scrutiny Committees pdf icon PDF 102 KB

6.1       Carlton & Granville Centres site – South Kilburn: Call-In

 

To consider a report detailing the outcome of a call-in considered by the Resources & Public Realm Scrutiny Committee on 3 April 2019.  The call-in related to the decision taken by Cabinet on 11 March 2019 in respect of the Carlton and Granville Centres Sites – South Kilburn.

Additional documents:

Decision:

RESOLVED:

 

      i.        As required under the call-in procedure, Cabinet reconsidered its original decision on the Carlton & Granville Centres Site – South Kilburn.

 

    ii.        Cabinet confirmed the original decision made, enabling it to take immediate effect.

 

   iii.        In confirming its decision, Cabinet supported the following recommendations made by the Resources and Public Realm Scrutiny Committee:

 

·         In terms of the recommended design option, the 23 units of housing be provided as social housing. In recognising the need to address issues in relation to viability, Cabinet will explore a predominance of three or four bedroom ‘family-sized’ accommodation.

·         Appropriate noise-reduction safeguards be provided for tenants within the new housing units in order to manage the relationship between the mixed residential and community use on the site. Such a provision is to ensure that noise concerns do not limit the use of the facility by the community.

·         A minimum level of local social enterprise provision is guaranteed within the Enterprise Hub.

·         Community governance options being developed in terms of future management of the site must be based around the Key Stakeholder Group and involve a broader local community membership. Such governance options must have open membership to locals, with democratic processes for the selection of people and positions.

 

Minutes:

RESOLVED:

 

      i.        As required under the call-in procedure, Cabinet reconsidered its original decision on the Carlton & Granville Centres Site – South Kilburn.

 

    ii.        Cabinet confirmed the original decision made, enabling it to take immediate effect.

 

   iii.        In confirming its decision, Cabinet supported the following recommendations made by the Resources and Public Realm Scrutiny Committee:

 

·         In terms of the recommended design option, the 23 units of housing be provided as social housing. In recognising the need to address issues in relation to viability, Cabinet will explore a predominance of three or four bedroom ‘family-sized’ accommodation.

·         Appropriate noise-reduction safeguards be provided for tenants within the new housing units in order to manage the relationship between the mixed residential and community use on the site. Such a provision is to ensure that noise concerns do not limit the use of the facility by the community.

·         A minimum level of local social enterprise provision is guaranteed within the Enterprise Hub.

·         Community governance options being developed in terms of future management of the site must be based around the Key Stakeholder Group and involve a broader local community membership. Such governance options must have open membership to locals, with democratic processes for the selection of people and positions.

 

7.

Review of Voluntary and Community Sector Needs pdf icon PDF 200 KB

The report sets out the findings from phases 1 & 2 of the review of Brent’s voluntary & community sector (VCS) needs as well as proposals for a new model for working with and supporting the voluntary and community sector as informed by the review of needs 2018 and the recent budget reductions agreed at Full Council for the 2019/20 and 2020/21 budgets.

 

Additional documents:

Decision:

RESOLVED:

 

      i.        Cabinet approved the development of a new bespoke voluntary & community sector model as part of the overall strategy of Building a Better Brent

    ii.        Cabinet approved conducting an options appraisal to identify the most suitable framework to deliver the VCS model to include:

 

·         Continue the current arrangement – Further extend the existing conditional grant with CVS Brent or enter into a similar contract with another VCS

·         Commissioned Partnership – Commission a consortium of organisations – similar to the Brent Advice Partnership (BAP) arrangement

·         Cooperative model – Increased collaboration between the council and the VCS including greater involvement of the VCS in strategic decision making and commissioning

·         Community Interest Company (CIC) - Establish a CIC to provide infrastructure support and deliver the VSIF and quality assurance programme

 

   iii.        Cabinet approved an extension of up to one-year year to the Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant to CVS Brent in the sum of £120K (pro-rata) for up to 12 months from 22 April 2019-31March 2020 to provide services during the options appraisal and the transfer of responsibility to the new framework

Minutes:

RESOLVED:

 

      i.        Cabinet approved the development of a new bespoke voluntary & community sector model as part of the overall strategy of Building a Better Brent

    ii.        Cabinet approved conducting an options appraisal to identify the most suitable framework to deliver the VCS model to include:

 

·         Continue the current arrangement – Further extend the existing conditional grant with CVS Brent or enter into a similar contract with another VCS

·         Commissioned Partnership – Commission a consortium of organisations – similar to the Brent Advice Partnership (BAP) arrangement

·         Cooperative model – Increased collaboration between the council and the VCS including greater involvement of the VCS in strategic decision making and commissioning

·         Community Interest Company (CIC) - Establish a CIC to provide infrastructure support and deliver the VSIF and quality assurance programme

 

   iii.        Cabinet approved an extension of up to one-year year to the Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant to CVS Brent in the sum of £120K (pro-rata) for up to 12 months from 22 April 2019-31March 2020 to provide services during the options appraisal and the transfer of responsibility to the new framework

8.

Adopt London - West Regional Adoption Agency pdf icon PDF 148 KB

The report seeks approval to go forward with the Council’s plan to join the Adopt London West Regional Adoption Agency in response to the Education and Adoption Act (2016), requiring local authorities to combine their adoption services into Regional Adoption Agencies, or be directed to do so if they do not choose to do this on a voluntary basis.

 

Additional documents:

Decision:

RESOLVED:

 

       i.          Cabinet agreed that Brent enter into regional adoption arrangements as part of Adopt London West with the London Boroughs of Ealing, Hounslow and Hammersmith and Fulham, with special guardianship support included in this arrangement from the outset.

      ii.          Cabinet noted the intention for the London Borough of Ealing to host Adopt London West.

    iii.          Cabinet approved the delegation to the London Borough of Ealing of the adoption arrangements and special guardianship support as set out in the report.

    iv.          Cabinet delegated authority to the Strategic Director, Children and Young People in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care, the Chief Finance Officer and the Director of Legal and HR Services to make more detailed decisions around the implementation of this proposal including agreeing and signing off the Partnership Agreement between Brent and the other boroughs involved in Adopt London West and the finalisation of governance arrangements.

     v.          Cabinet approved the creation of a partnership board to manage Adopt London West with senior representatives from all participating councils to be appointed to the partnership board, with Brent Council represented by the Strategic Director of Children and Young People.

    vi.          Cabinet delegated authority to the Strategic Director, Children and Young People in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care to agree the admission of up to two additional boroughs into the Adopt London West Regional Adoption Agency.

 

Minutes:

RESOLVED:

 

       i.          Cabinet agreed that Brent enter into regional adoption arrangements as part of Adopt London West with the London Boroughs of Ealing, Hounslow and Hammersmith and Fulham, with special guardianship support included in this arrangement from the outset.

      ii.          Cabinet noted the intention for the London Borough of Ealing to host Adopt London West.

    iii.          Cabinet approved the delegation to the London Borough of Ealing of the adoption arrangements and special guardianship support as set out in the report.

    iv.          Cabinet delegated authority to the Strategic Director, Children and Young People in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care, the Chief Finance Officer and the Director of Legal and HR Services to make more detailed decisions around the implementation of this proposal including agreeing and signing off the Partnership Agreement between Brent and the other boroughs involved in Adopt London West and the finalisation of governance arrangements.

     v.          Cabinet approved the creation of a partnership board to manage Adopt London West with senior representatives from all participating councils to be appointed to the partnership board, with Brent Council represented by the Strategic Director of Children and Young People.

    vi.          Cabinet delegated authority to the Strategic Director, Children and Young People in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care to agree the admission of up to two additional boroughs into the Adopt London West Regional Adoption Agency.

 

9.

Approval to Establish an Alternative Provision Free School with Integrated Youth Offer from the Roundwood Youth Centre pdf icon PDF 133 KB

The purpose of this report is to seek Cabinet approval to follow the Free School Presumption process to establish an Alternative Provision Free School with an integrated youth offer on the site of Roundwood Youth Centre.

Additional documents:

Decision:

RESOLVED:

 

      i.        Cabinet approved the establishment of an Alternative Provision Free School with integrated youth provision on the site of Roundwood Youth Centre as set out in the report.

    ii.        Cabinet approved the use of the Free School Presumption process to establish the school, as set out in the report, noting that the final decision on the selected provider would be taken by the Secretary of State for Education.

   iii.        Cabinet delegated authority to the Strategic Director of Children and Young People, in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care, to identify the Council’s preferred provider of the Alternative Provision Free School with integrated youth provision.

Minutes:

RESOLVED:

 

      i.        Cabinet approved the establishment of an Alternative Provision Free School with integrated youth provision on the site of Roundwood Youth Centre as set out in the report.

    ii.        Cabinet approved the use of the Free School Presumption process to establish the school, as set out in the report, noting that the final decision on the selected provider would be taken by the Secretary of State for Education.

   iii.        Cabinet delegated authority to the Strategic Director of Children and Young People, in consultation with the Lead Member for Children’s Safeguarding, Early Help and Social Care, to identify the Council’s preferred provider of the Alternative Provision Free School with integrated youth provision.

10.

Highways Capital Scheme Programme 2019-20 pdf icon PDF 203 KB

The report seeks approval of the Highways Capital Scheme Programme 2019-20 as well as  requests approval to invite tenders in respect of a contract/framework for footway maintenance as required by Contract Standing Orders 88 and 89. 

Additional documents:

Decision:

RESOLVED:

 

       i.          Cabinet approved the proposed highways maintenance programme for 2019/20 as detailed in Appendix B.

 

      ii.          Cabinet noted a variation to the current policy for the specification of footway materials for short sections work.

 

    iii.          Cabinet gave approval for Officers to invite tenders for a framework

contract primarily to provide for the £20m investment in footways, over the three years (2019/20, 2020/21 and 2021/22).

 

    iv.          Cabinet delegated authority to the Strategic Director for Regeneration and Environment in consultation with the Lead Member for Regeneration & Environment to agree relevant pre-tender considerations for the procurement of a suitable contractor(s) and thereafter evaluate tenders on the basis of such pre-tender considerations.

 

     v.          Cabinet delegated authority to the Strategic Director for Regeneration & Environment, in consultation with the Lead Member for Regeneration & Environment to select contractor(s) and enter into agreement(s) with the contractor(s).

Minutes:

RESOLVED:

 

       i.          Cabinet approved the proposed highways maintenance programme for 2019/20 as detailed in Appendix B.

 

      ii.          Cabinet noted a variation to the current policy for the specification of footway materials for short sections work.

 

    iii.          Cabinet gave approval for Officers to invite tenders for a framework

contract primarily to provide for the £20m investment in footways, over the three years (2019/20, 2020/21 and 2021/22).

 

    iv.          Cabinet delegated authority to the Strategic Director for Regeneration and Environment in consultation with the Lead Member for Regeneration & Environment to agree relevant pre-tender considerations for the procurement of a suitable contractor(s) and thereafter evaluate tenders on the basis of such pre-tender considerations.

 

     v.          Cabinet delegated authority to the Strategic Director for Regeneration & Environment, in consultation with the Lead Member for Regeneration & Environment to select contractor(s) and enter into agreement(s) with the contractor(s).

11.

Expansion of Elsley Primary School - Termination of Design and Build Contract pdf icon PDF 97 KB

The report provides Cabinet with an update on the contractual position on the design and build contract for the expansion of Elsley Primary School and seeks authority to terminate the existing design and build contract.

 

Additional documents:

Decision:

RESOLVED:

 

       i.          Cabinet noted the current status and contractual position with Lakehouse Contracts Limited on the design and build contract for Elsley Primary School as set out in the report.

      ii.          Cabinet approved the termination of the High Value Works Contract with Lakehouse Contracts Limited for expansion of Elsley Primary School.

    iii.          Cabinet noted that subject to Recommendation 2.2 set out in the report, the Strategic Director of Resources would approve the award of one or more Low and/or Medium Value Works Contracts to enable outstanding works to be completed using powers delegated under the Constitution.

    iv.          Cabinet noted that the school was and would continue to be operational whilst the steps outlined in the report recommendations be taken.

     v.          Cabinet noted that Officers would review options for the recovery of any wasted or additional costs against Lakehouse Contracts Limited as described in Appendix 1.

Minutes:

RESOLVED:

 

       i.          Cabinet noted the current status and contractual position with Lakehouse Contracts Limited on the design and build contract for Elsley Primary School as set out in the report.

      ii.          Cabinet approved the termination of the High Value Works Contract with Lakehouse Contracts Limited for expansion of Elsley Primary School.

    iii.          Cabinet noted that subject to Recommendation 2.2 set out in the report, the Strategic Director of Resources would approve the award of one or more Low and/or Medium Value Works Contracts to enable outstanding works to be completed using powers delegated under the Constitution.

    iv.          Cabinet noted that the school was and would continue to be operational whilst the steps outlined in the report recommendations be taken.

     v.          Cabinet noted that Officers would review options for the recovery of any wasted or additional costs against Lakehouse Contracts Limited as described in Appendix 1.

12.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under Part 1, Schedule 12A of the Local Government Act 1972, namely:

 

·                Item 11: Appendix 1 – Expansion of Elsley Primary School – Termination of Design & Build Contract

Decision:

None

 

Minutes:

There were no exclusions of Press and Public.

13.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Decision:

None.

Minutes:

None.