Agenda, decisions and minutes

Venue: This will be held as a virtual meeting. To view the meeting live please access via the following link: https://www.brent.gov.uk/your-council/democracy-in-brent/local-democracy/live-streaming/

Contact: James Kinsella, Governance Manager  Tel:020 8937 2063; Email:  james.kinsella@brent.gov.uk

Note: The live meeting stream can also be accessed direct from the link on the agenda frontsheet. 

Media

Items
No. Item

1.

Apologies for Absence

Additional documents:

Decision:

An apology for lateness was received from Councillor Agha.

Minutes:

An apology for lateness was received from Councillor Amar Agha.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Additional documents:

Decision:

None.

Minutes:

None.

3.

Minutes of the Previous Meeting pdf icon PDF 95 KB

To approve the minutes of the previous meeting held on Monday 9 March 2020 as a correct record.

Additional documents:

Decision:

RESOLVED that the minutes of the previous meeting held on Monday 9 March 2020 be approved as an accurate record of the meeting.

Minutes:

RESOLVED that the minutes of the previous meeting held on Monday 9 March 2020 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Additional documents:

Decision:

None

Minutes:

None

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Additional documents:

Decision:

None.

Minutes:

None.

6.

Reference of item considered by Scrutiny Committees (if any)

There are no reference reports from either of the Council’s Scrutiny Committees for consideration at this meeting.

Additional documents:

Decision:

None.

Minutes:

None.

7.

Change in Order of Business - Urgent Item: Emergency Planning Response to Covid 19

Additional documents:

Minutes:

Councillor Muhammed Butt (Leader of the Council) advised of a change in the order of the agenda to enable an urgent update to be provided on the emergency planning arrangements introduced in response to the Covid-19 pandemic.

 

In accordance with the provisions outlined in the Council’s Access to Information Rules and Standing Order 60, the Leader of the Council confirmed that he had AGREED to the following report being considered as an urgent item.  This was on the grounds that it provided the latest update on the Council’s emergency planning response to Covid 19, along with associated resource implications and reflected the pace at which the situation was developing.

 

Emergency Planning response to COVID-19

 

Carolyn Downs (Chief Executive) introduced the report providing Cabinet with an overview of the emergency planning arrangements that had been introduced as a response to the Covid-19 pandemic.  The report also included an update on the service changes that had been introduced as part of the Council’s overall response along with details of those services categorised as critical in terms of business continuity planning for Covid 19.  In addition, an update was provided on the current financial impact on the Council as a result of Covid 19, including the estimated loss of income (currently estimated at over £11m) and impact on the ability to achieve the savings agreed as part of the Council’s budget for 2020/21.

 

As a result of the update, Cabinet RESOLVED:

 

(1)      To note the content of the report and update provided in relation to the work that had been undertaken since the emergency planning and GOLD arrangements had been stood up within the Council in response COVID-19, along with the associated resource implication detailed within Appendix 3 of the report.

 

(2)      To note the main areas of heightened activity across the Council, as detailed in section 3.10 of the report.  Specific areas highlighted by Cabinet included:

·                The focus on Adult Social Care in relation to supporting hospital discharges, care homes and domiciliary care;

·                The support and work with the Voluntary and Community Sector and charities in supporting residents across the borough;

·                The focus as a priority on protecting those people who were homeless or at risk of homelessness.  Members were advised that whilst fewer individuals were currently presenting for help the numbers requiring provision of suitable accommodation had increased due to the closure of night shelters and welcomed lowering of current thresholds for support, highlighting the true scale of need.  In recognising this need, the Council had been proactive in making use of two hotels and accessing self-contained flats for people who were showing symptoms of Covid 19 in order to provide additional accommodation.  The logistics and scale of the challenge had been considerable, with Councillor Southwood (as Cabinet Member for Housing & Welfare Reform) specifically thanking the housing needs service and local partners for their efforts.  In addition, members were advised of the procedures established to continue essential checks and emergency repairs with an assurance provided that Government guidelines in relation  ...  view the full minutes text for item 7.

8.

Transfer of Network Homes Temporary Accommodation Portfolio pdf icon PDF 145 KB

This report is seeking approval for the Council to take over management of the Network Homes Housing Association Temporary Accommodation portfolio in Brent.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)       To confirm the decision not to approve the implementation of the Reasonable Rent Scheme, as set out in paragraphs 3.10 to 3.13 of the report.

 

(2)     To agree that the Council enters into a Transfer Agreement with Network Homes Limited for the transfer of the temporary accommodation portfolio to the Council and authorises the Strategic Director of Community Wellbeing to finalise the terms of the Transfer Agreement.

 

(3)     To approve the assignment of the leases currently held by Network Homes for the Temporary Accommodation portfolio in Brent to the Council.

Minutes:

The Cabinet Member for Housing and Welfare Reform, Councillor Eleanor Southwood, introduced the report seeking approval for the Council to take over management of the Network Homes Housing Association Temporary Accommodation Portfolio in Brent.

 

Cabinet noted the positive impact the transfer would have in terms of addressing the demand for more settled leased temporary accommodation in order to meet demand and in relation to the need to avoid implementation of the Reasonable Rent Scheme.

 

RESOLVED that Cabinet:

 

(1)       Confirm the decision not to approve the implementation of the Reasonable Rent Scheme, as set out in paragraphs 3.10 to 3.13 of the report.

 

(2)     Agree that the Council enters into a Transfer Agreement with Network Homes Limited for the transfer of the temporary accommodation portfolio to the Council and authorises the Strategic Director of Community Wellbeing to finalise the terms of the Transfer Agreement.

 

(3)     Approve the assignment of the leases currently held by Network Homes for the Temporary Accommodation portfolio in Brent to the Council.

9.

Authority to tender contract for procurement and management of the Temporary Accommodation Housing Association Leasing Scheme pdf icon PDF 156 KB

This report is seeking approval to invite tenders in respect of the procurement and management of Temporary Accommodation in support of the Council’s Housing Association Leasing Scheme (HALS).

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To approve inviting tenders for Procurement and Management of Temporary Accommodation in support of the Council’s Housing Association Leasing Scheme (HALS) on the basis of the pre - tender considerations set out in paragraph 3.25 of the report

 

(2)      To approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.25 of the report.

 

(3)      To delegate authority to the Strategic Director of Community Wellbeing, in consultation with the Lead Member for Housing & Welfare Reform, to award  contracts for Procurement and Management of Temporary Accommodation for an acquisition and management term of 3 years, with an option to extend for up to a further 2 years, and a further management term of 3 years following expiry of the acquisition and management term.

Minutes:

The Cabinet Member for Housing and Welfare Reform, Councillor Eleanor Southwood, introduced the report seeking approval to invite tenders in respect of the procurement and management of Temporary Accommodation in support of the Council’s Housing Association Leasing Scheme (HALS).

 

RESOLVED that Cabinet:

 

(1)      Approve inviting tenders for Procurement and Management of Temporary Accommodation in support of the Council’s Housing Association Leasing Scheme (HALS) on the basis of the pre - tender considerations set out in paragraph 3.25 of the report.

 

(2)      Approve officers evaluating the tenders referred to in (1) above on the basis of the evaluation criteria set out in paragraph 3.25 of the report.

 

(3)      Delegate authority to the Strategic Director of Community Wellbeing, in consultation with the Lead Member for Housing & Welfare Reform, to award  contracts for Procurement and Management of Temporary Accommodation for an acquisition and management term of 3 years, with an option to extend for up to a further 2 years, and a further management term of 3 years following expiry of the acquisition and management term.

10.

Purchase of 114 Affordable Homes in Alperton pdf icon PDF 102 KB

This report is seeking approval to purchase the long leasehold interest in 114 affordable homes at the Grand Union site located in Alperton.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To note the content of the report, including the amendment to the figure in section 6.2 of the report which should read 92 and not 22 affordable homes.

 

(2)      To approve the proposed purchase of the long leasehold interest in 114 affordable homes within the scheme currently in development for the purchase price of £27m (plus statutory costs), subject to contract and subject to a) clean and marketable title b) financial and legal due diligence and c) vacant possession, with a target exchange of contract in May 2020

 

(3)      To delegate authority to the Strategic Director of Regeneration & Environment in consultation with the Lead Member for Regeneration, Highways, Planning, to negotiate and agree the terms and thereafter enter into a contract with the developer for the purchase of the scheme.

Minutes:

The Cabinet Member for Housing and Welfare Reform, Councillor Eleanor Southwood, introduced the report seeking approval to purchase the long leasehold interest in 114 affordable homes at the Grand Union site, located in Alperton.  Cabinet noted the detailed outlined provided on the development, site and breakdown of the 114 affordable homes which were being made available. It was pointed out these would not only meet the essential housing needs currently identified in terms of the housing register but would also be beneficial in terms of their location.

 

In addition, Cabinet’s attention was drawn to the financial appraisal undertaken which had identified the scheme as financially viable on the basis of the assumptions set out in section 5.7 of the report.  In completing her introduction Councillor Southwood also took the opportunity to thank Councillor Tatler (as Cabinet Member for Regeneration, Property & Planning) and officers for their support and efforts in progressing the scheme.

 

RESOLVED that Cabinet:

 

(1)      Note the content of the report, including the amendment to the figure in section 6.2 which should read 92 and not 22 affordable homes.

 

(2)      Approve the proposed purchase of the long leasehold interest in 114 affordable homes within the scheme currently in development for the purchase price of £27m (plus statutory costs), subject to contract and subject to a) clean and marketable title b) financial and legal due diligence and c) vacant possession, with a target exchange of contract in May 2020.

 

(3)      Delegate authority to the Strategic Director of Regeneration & Environment in consultation with the Lead Member for Regeneration, Highways, Planning, to negotiate and agree the terms and thereafter enter into a contract with the developer for the purchase of the scheme.

11.

Highway Works funded under the HIF Grant in South Kilburn pdf icon PDF 87 KB

This report is seeking approval to vary the Development Agreement with Countryside Properties Ltd to include the construction of adjacent and intersecting highway works at the Peel site.

Additional documents:

Decision:

Cabinet RESOLVED to approve that the Development Agreement between the Council and Countryside Properties Limited entered into on 31 July 2018 be modified to include the construction of an adjacent and intersecting highway works at Peel as shown in Appendix A (Peel Highway Works) of the report at an estimated value of three million pounds (£3,000,000).

Minutes:

The Cabinet Member for Regeneration, Property & Planning, Councillor Shama Tatler, introduced the report seeking approval to vary the Development Agreement with Countryside Properties Ltd to include the construction of adjacent and intersecting highway works at the Peel Site.  In considering the report, Cabinet noted the programme synergies of the approach recommended for consideration.

 

RESOLVED that Cabinet approve that the Development Agreement between the Council and Countryside Properties Limited entered into on 31 July 2018 be modified to include the construction of an adjacent and intersecting highway works at Peel as shown in Appendix A (Peel Highway Works) of the report at an estimated value of three million pounds (£3,000,000)

12.

Capital (CIL) Contribution towards the Provision of Three Medical Centres pdf icon PDF 122 KB

This report is seeking approval for a capital contribution towards the fit out of three medical centres, proposed as part of regeneration schemes in growth areas – namely Wembley Park, South Kilburn and Alperton.

Additional documents:

Decision:

Cabinet RESOLVED that, subject to confirmation from the CCG that it was committed to the ongoing revenue funding of the proposed new South Kilburn centre, a capital contribution from Strategic Community Infrastructure Levy funds of up to £3.472m is agreed for use towards the fit out costs of three new medical centres, in Wembley Park, South Kilburn and Alperton.

Minutes:

The Cabinet Member for Regeneration, Property & Planning, Councillor Shama Tatler, introduced the report seeking approval for a capital contribution towards the fit out of three medical centres proposed as part of regeneration schemes in growth areas within Wembley Park, South Kilburn and Alperton.  Whilst noting the background to the provision of the health centres and funding proposals, members were also keen to recognise that a commitment would need to be secured from the Clinical Commissioning Group (CCG) towards the ongoing revenue funding costs which also took account of their revised financial position following the write-off of historic debt.

 

On the basis set out above it was RESOLVED that Cabinet, subject to confirmation from the CCG that it was committed to the ongoing revenue funding of the proposed new South Kilburn centre, approve a capital contribution from Strategic Community Infrastructure Levy funds of up to £3.472m for use towards the fit out costs of three new medical centres, in Wembley Park, South Kilburn and Alperton.

13.

Social Value and Ethical Policy pdf icon PDF 94 KB

This report is seeking to update Cabinet on the Social Value and Ethical Policy that aligns the delivery of Social Value to the Borough Plan 2019-2023.  As well as setting out the principles as to how Social Value will be delivered the policy also includes an Ethical Policy that sets out standards of integrity and professionalism expected from the Council’s suppliers in their dealings and practices.

Additional documents:

Decision:

Cabinet RESOLVED to approve the updated Social Value and Ethical Policy and delivery plan set out in appendices A & B of the report.

Minutes:

The Deputy Leader, Councillor Margaret McLennan, introduced the report seeking to update Cabinet on the Social Value and Ethical Policy and its alignment with the delivery of Social Value as part of the Borough Plan 2019-2023.  Cabinet noted that as well as setting out the principles as to how Social Value would be delivered, the Policy also included an Ethical Policy that set out standards of integrity and professionalism expected from the Council’s suppliers.

 

In expressing their support for the Policy, Cabinet noted the alignment of the social value commitments within the Policy to the Council’s strategic themes within the Borough Plan 2019-2023 and aim to focus on securing benefits for all communities within Brent.  Members also welcomed the support provided in relation to community wealth building and the reviving of local economies alongside the specific inclusion of reference to a whistleblowing policy for employees and suppliers.

 

RESOLVED that Cabinet approve the updated Social Value and Ethical Policy and delivery plan set out in appendices A & B of the report.

14.

Authority to Award Contract for Oracle Cloud Subscription Licences pdf icon PDF 98 KB

This report is seeking approval to the award of contracts for Oracle Cloud subscription licences.

Additional documents:

Decision:

Cabinet RESOLVED to approve the award of the contract for Oracle Cloud Subscription licences to Insight Direct UK Limited at an estimated total cost of £4.8 million for a term of up to 10 years.

Minutes:

The Deputy Leader, Councillor Margaret McLennan, introduced the report seeking approval to the award of contracts for Oracle Cloud subscription licences.

 

RESOLVED that Cabinet approve the award of the contract for Oracle Cloud Subscription licences to Insight Direct UK Limited at an estimated total cost of £4.8 million for a term of up to 10 years.

15.

Executive Response to the recommendations from the Air Quality Scrutiny Task Group and recommendations of the Resources and Public Realm Scrutiny Committee pdf icon PDF 108 KB

This report sets out, for consideration and approval, the Executive’s response to the recommendations from the Air Quality Scrutiny Task Group.

Additional documents:

Decision:

NOTED the comments from Councillors Stephens and Nerva welcoming the report and positive commitments within the draft Executive response, on which progress would continue to be monitored.

 

Cabinet RESOLVED to approve the draft Executive Response to the Air Quality Scrutiny Reportand recommendations of the Resources and Public Realm Scrutiny Committee.

Minutes:

The Cabinet Member for Environment, Councillor Krupa Sheth, introduced the report setting out the Executive’s response to the recommendations from the Air Quality Scrutiny Task Group.

 

Councillor Muhammed Butt, Leader of the Council, welcomed Councillor Tom Stephens to the meeting who had requested to speak as Chair of the Air Quality Scrutiny Task Group.  Councillor Stephens welcomed the report and positive commitments within the draft Executive response, on which he was keen to ensure progress continued to be monitored.  Particular issues highlighted for consideration, once normal business had resumed following the restrictions in relation to Covid 19, included the lobbying for external funding support and to support adoption of the World Health Organisation guidelines; the monitoring of areas outside the Ultra-Low Emission Zones and consideration of the introduction of Low Emission Zones in areas identified as being negatively impacted; the commitment to Healthy Streets being included within the Council’s core strategies and transport plans and further roll out of the Schools Streets programme.  In summing up Councillor Stephens took the opportunity to thank the Executive for its response, and reiterate his thanks to all the officers, members and others who had contributed to this scrutiny inquiry.

 

Additional comments were also received from Councillor Nerva who welcomed the report and commitments set out within the draft response, highlighting the importance of air quality in relation to public health especially during the Covid 19 pandemic.

 

In response to the comments raised Councillor Krupa Sheth thanked all those involved in the Task Group for their effort.  The importance of tackling air quality had been recognised as priority with the measures and commitments outlined within the draft response being co-ordinated alongside the Climate Emergency Action Plan.  There would, however, be a need to ensure this was tackled on a partnership basis by all stakeholders across both the public and private sector with the impact on public health also fully recognised as the response was further developed.

 

Having considered the comments received, Cabinet RESOLVED to approve the draft Executive Response to the Air Quality Scrutiny Reportand recommendations of the Resources and Public Realm Scrutiny Committee.

16.

Executive response to the Budget Scrutiny Report and recommendations of the Resorces and Public Realm Scrutiny Committee pdf icon PDF 81 KB

This report sets out, for consideration and approval, the Executive’s response to the recommendations made by the Scrutiny Budget Task Group.

Additional documents:

Decision:

NOTED the comments from Councillors Kelcher and Nerva welcoming the report and draft Executive response.  Whilst recognising the impact of Covid 19 on management of the Council’s budgetary position it was felt many of the principles identified within the responses provided remained relevant, particularly in relation to business support; air quality; partnership work with other boroughs, London Councils & LGA and support of the voluntary and community sector.

 

Cabinet RESOLVED to approve the draft Executive Response to the Budget Task Group Scrutiny Reportand recommendations of the Resources and Public Realm Scrutiny Committee.

Minutes:

The Deputy Leader and Cabinet Member for Resources, Councillor Margaret McLennan, introduced the report setting out the Executive’s response to the recommendations made by the Scrutiny Budget Task Group.

 

Councillor Muhammed Butt, Leader of the Council, welcomed Councillor Matt Kelcher to the meeting who had requested to speak as Chair of the Budget Scrutiny Task Group.  Councillor Kelcher welcomed the report and draft Executive response.  Whilst recognising the impact of Covid 19 on management of the Council’s budgetary position, it was felt many of the principles identified within the commitments made remained relevant, particularly in relation to business support; air quality; partnership work with other boroughs, London Councils & Local Government Association and support of the voluntary and community sector.

 

Additional comments were also received from Councillor Nerva who also welcomed the report and highlighted his support for the  approach recommended by the Task Group in relation to aggregating use of Neighbourhood Community Infrastructure Levy (CIL) funds as a means of driving further efficiencies and maximising the community benefits available.

 

In response to the comments raised, Councillor Margaret McLennan thanked Councillor Kelcher all those involved in the work of the Task Group for their efforts and for recognising the financial impact in relation to Covid 19 and on management of the Council’s budgetary position.  In terms of the response being developed, Councillor Muhammed Butt, supported by Councillors Shama Tatler (as Cabinet Member for Regeneration, Property & Planning) and Councillor Krupesh Hirani (as Cabinet Member for Public Health, Culture and Leisure) felt it was important to highlight the significant work already being undertaken with London Councils and in terms of working to support the Public Health function, Voluntary & Community Sector and local businesses in the response to the Covid 19 pandemic.  The comments made in relation to more co-ordinated targeting of CIL funds were also recognised with continued scrutiny on the budget and response being developed in response to Covid 19 also welcomed.

 

As no further issues were raised, Cabinet RESOLVED to approve the draft Executive Response to the Budget Task Group Scrutiny Reportand recommendations of the Resources and Public Realm Scrutiny Committee.

17.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)"

 

Item 7:       Transfer of Network Homes Temporary Accommodation Portfolio – Appendix 1 (staffing and financial implications)

 

Item 9:       Purchase of 114 Affordable Homes in Alperton – Appendix 1 (Financial Investment Appraisal)

Additional documents:

Decision:

There were no items at the meeting that required the exclusion of the press or public.

Minutes:

There were no items that required the exclusion of the press or public.

18.

Any other urgent business pdf icon PDF 125 KB

In accordance with the provisions outlined in the Council’s Access to Information Rules and Standing Order 60 the Leader of the Council has agreed to the following report being considered by Cabinet as an urgent item:

 

Emergency Planning response to COVID-19

 

This report provides Cabinet with a summary, for information, of the work that has been undertaken since Emergency planning and GOLD arrangements were stood up in the Council as a result of the pandemic flu virus COVID-19.  Members are asked to note that the report is also due to be considered by the Audit & Standards Advisory Committee.

Additional documents:

Decision:

Cabinet noted that in accordance with the provisions outlined in the Council’s Access to Information Rules and Standing Order 60, the Leader of the Council had agreed to receive the following report from the Chief Executive as an urgent item on the grounds it provided the latest update on the Council’s emergency planning response on Covid 19 along with associated resource implications and reflected the pace at which the situation was developing.

 

Emergency Planning response to COVID-19

 

Cabinet RESOLVED:

 

(1)      To note the content of the report and update provided in relation to the work that had been undertaken since the emergency planning and GOLD arrangements had been stood up within the Council in response COVID-19, along with the associated resource implications.

 

(2)      To note the main areas of heightened activity across the Council, as detailed in section 3.10 of the report.  Specific areas highlighted by Cabinet included:

·                The focus on Adult Social Care in relation to supporting hospital discharges, care homes and domiciliary care;

·                The support and work with the Voluntary and Community Sector and charities in supporting residents across the borough;

·                The focus on the provision of additional accommodation for the homeless  or those at risk of homelessness as well as in establishing procedures to continue emergency repairs;

·                The additional capacity being provided to deal with the increase in benefit and Council tax enquiries and roll out of the Government’s Hardship Fund;

·                The work with schools to provide guidance and support co-ordination in relation to the childcare commitment for key workers;

·                The ongoing enforcement efforts in relation to social distancing within parks and open spaces and work with local businesses regarding support on the small grant scheme and Business Rate relief;

 

(3)      To note the consideration of options in relation to the recovery planning process once the current lockdown arrangements were either partially or totally removed, as detailed in section 4 of the report.

 

(4)      To note the scheduled of service change decisions and critical services identified in Appendix 1 and 2 of the report along with the financial update (as detailed within Appendix 3 of the report), which would also be subject to consideration by the Audit & Standards Advisory Committee.

 

(5)      To thank officers for the update provided and their ongoing efforts in developing and delivering the Council’s emergency response to Covid 19

Minutes:

None, other than considered at the start of the meeting (item 7 above refers).