Agenda and decisions

Venue: Boardrooms 3-5 - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ

Contact: James Kinsella, Governance Manager  Tel: 020 8937 2063; Email:  james.kinsella@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

An apology for absence was received from Gail Tolley (Strategic Director, Children & Young People) with Nigel Chapman attending as her representative.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

None.

3.

Minutes of the Previous Meeting pdf icon PDF 109 KB

To approve the minutes of the previous meeting held on Monday 10 February 2020 as a correct record.

Decision:

RESOLVED that the minutes of the previous meeting held on Monday 10 February 2020 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None.

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

None.

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from the Council’s two Scrutiny Committees.

Decision:

None.

7.

Co-operation Agreement with Network Homes pdf icon PDF 134 KB

This report is seeking approval to enter into an agreement with Network Homes to share resources and expertise on a range of projects to deliver new affordable housing.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)      To note the content of the report

 

(2)      To note the management arrangements in place to ensure adherence with the Council’s standing orders and financial regulations.

 

(3)      To note that both organisations had taken legal advice in the development of the agreement to ensure compliance with Regulation 12 (7) of the Public Contracts Regulations 2015.

 

(4)      To approve entering into an agreement with Network Homes on the basis that the Council and Network Homes operate as two public bodies concerned with the delivery of affordable housing, working in collaboration as per Regulation 12 (7) of the Public Contracts Regulations.

 

(5)      To delegate authority to the Strategic Director of Community Wellbeing in consultation with the Director of Finance and Cabinet Member for Housing and Welfare Reform, to finalise and sign the agreement.

 

(6)      To agree that Network Homes internal rules and procedures should govern the procurement of contracts let under the agreement referred to in (4) above, with the Council contributing to Network Homes procurement and management costs.

8.

Uxendon Manor Primary School Expansion Project pdf icon PDF 120 KB

This report provides an update on the current position of the expansion project at Uxendon Manor Primary School.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To note the background and current project position as set out in paragraphs 3.1 – 3.8 of the report and the way forward set out in paragraphs 3.9 – 3.12 of the report.

 

(2)        To note the increased forecast project costs of £17.3m as set out in paragraph 4.1 of the report as a result of the original contractor failure and the proposed resolution.

 

(3)        To approve the virement of the sum of up to £6.0m from the basic need capital grant to this project as set out in paragraphs 4.1 – 4.4 of the report to meet the increased forecast project costs.

 

(4)        To note that it was intended that such losses and costs, including the costs of re-procurement that had arisen as a result of the original Contractor’s default of its obligation, would be pursued to the extent possible under the Parent Company Guarantee. This value stood at £6.3m and was set out in paragraph 4.6 of the report.

 

(5)        To note that subject to (3) above the Strategic Director of Regeneration & Environment in consultation with the Cabinet Members for Schools, Employment and Skills would approve the award of a Medium Value Works Contract as set out in section 5.1 of the report.

9.

Alperton Housing Zone - use of the Council's compulsory purchase powers on Abbey Manufacturing Estate, Alperton pdf icon PDF 110 KB

This report provides an overview of negotiations to acquire land interests by private treaty on Abbey Manufacturing Estate within Alperton Housing Zone and seeks approval to authorise commencement of a compulsory purchase process.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To note the background to Alperton Ltd & Alperton Projects 2 Ltd’s (‘the developer’) redevelopment proposals for Abbey Manufacturing Estate and the developer’s endeavours to negotiate acquisition of freehold and leasehold interests within the site.

 

(2)        To note the previous in-principle approval given by Cabinet in July 2015 to use compulsory purchase powers in Alperton Housing Zone.

 

(3)        To agree in-principle, the making of a Compulsory Purchase Order (CPO) pursuant to section 226(1)(a) of the Town and Country Planning Act 1990 on Abbey Manufacturing Estate, subject to a further specific resolution of Cabinet in respect of making, confirming and implementing CPOs, if required

 

(4)        To agree advancing the preliminary stages of the compulsory purchase process on Abbey Manufacturing Estate, including but not limited to, land referencing, issuing section 16 of the Local Government (Miscellaneous Provisions) Act 1976 (Section 16 notices), engaging, consulting and negotiating with landowners and preparation of documentation and undertaking all matters that the Council might need to undertake to inform a further report to Cabinet to make, confirm and implement the CPO, if required.

 

(5)        To note that the Strategic Director Regeneration & Environment will approve the procurement of additional compulsory purchase support as set out in paragraph 3.13 of the report, if required, the cost of which will be indemnified by the developer.

 

(6)        To delegate authority to the Strategic Director Regeneration & Environment, in consultation with the Cabinet Member for Regeneration, Property & Planning, to enter into an indemnity agreement with the developer to indemnity the Council for all costs associated with the compulsory purchase process on Abbey Manufacturing Estate.

10.

Alperton Housing Zone - use of the Council's compulsory purchase powers at Grand Union, formerly known as Northfields Industrial Estate pdf icon PDF 120 KB

This report provides an overview of negotiations to acquire land interests by private treaty on the former Northfields Industrial Estate within Alperton Housing Zone and seeks approval to authorise commencement of a compulsory purchase process.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To note the background to St George’s (‘the developer’) redevelopment proposals for the former Northfields Industrial Estate and St George’s endeavours to negotiate acquisition of freehold interests within the site.

 

(2)        To note the previous in-principle approval given by Cabinet in July 2015 to use compulsory purchase powers in Alperton Housing Zone.

 

(3)        To agree in principle the making of Compulsory Purchase Orders (CPOs) pursuant to section 226 (1) (a) of the Town and Country Planning Act 1990 on the former Northfields Industrial Estate subject to a further specific resolution of Cabinet in respect of making, confirming and implementing CPOs, if required.

 

(4)        To agree advancing the preliminary stages of the compulsory purchase process on the former Northfields Industrial Estate, including, but not limited to, land referencing, issuing notices under section 16 of the Local Government (Miscellaneous Provisions) Act 1976 (Section 16 notices), engaging, consulting and negotiating with landowners and preparation of documentation and undertaking all matters that the Council might need to undertake to inform a further report to Cabinet to make, confirm and implement the CPO, if required.

 

(5)        To note that the Strategic Director Regeneration & Environment would approve the procurement of additional compulsory purchase support as set out in paragraph 3.13 of the report, if required, the cost of which will be indemnified by the developer

 

(6)        To delegate authority to the Strategic Director Regeneration & Environment, in consultation with the Cabinet Member for Regeneration, Property & Planning, to enter into an indemnity agreement with the developer to indemnify the Council for all costs associated with the compulsory purchase process on the former Northfields Industrial Estate.

11.

Brent Bike Hangars pdf icon PDF 108 KB

This report seeks approval to use of a Framework Agreement for a bike hangar supplier and informs Cabinet of the alternative bike hangar arrangements and offer to Brent residents.

Additional documents:

Decision:

Cabinet RESOLVED to delegate authority to the Strategic Director Regeneration & Environment, in consultation with the Cabinet Member for Environment, to award a contract for bike hangars using the Waltham Forest framework.

12.

Performance Report Q3 (Oct - Dec) 2019/20 pdf icon PDF 152 KB

This report and the performance scorecard set out the position on the Council’s performance in the third quarter of 2019/20.  The content and format of the report and scorecard have been revised to focus primarily on the Council’s new Borough Plan; Building a Better Brent (2019-2023), and its priorities.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To note the performance information contained in the report with Members specifically welcoming the significant progress in performance against the indicators introduced to measure the improvement in Key Stage results for boys of Black Carribbean heritage.

 

(2)        To note the current and future strategic risks associated with the information provided and agree remedial actions on strategic risks as appropriate with progress being challenged with responsible officers, as necessary.

13.

Brent Neighbourhood Community Infrastructure Levy (NCIL) Projects pdf icon PDF 905 KB

This report seeks Cabinet approval to the allocation of Neighbourhood CIL (NCIL) funds for 12 community projects from round two of the 2019/20 NCIL programme.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To approve the NCIL allocation of:

 

(a)        £132,400 to support the building of Barn Hall and all of the activities taking place, once built, for the Small Business Incubator Company in Willesden.

 

(b)        £326,085 to support the Moving On Up Employment programme for Brent Council’s Moving On Up Employment Consortium across all of Brent.

 

(c)         £385,000 to support the expansion of the Lexi Hub for the Lexi Cinema in Kilburn and Kensal with Members recognising and commending the team of volunteers for their ongoing efforts in developing and progressing the application.

 

(d)        £177,910 to support the Brent goes Wild Project for the Young Brent Foundation consortium in Wembley.

 

(e)        £226,000 to support the Riverside Connections: Walking with Nature from Wembley Park to the Welsh Harp for Thames 21 to be delivered by Brent Council in Kingsbury and Kenton and Willesden.

 

(f)          £109,620 to support the building of the new Millennium Garden of Peace and Life for Direct Services to be delivered by Brent Council in Willesden.

 

(g)        £120,000 to support the financial support and debt management project for Advice4renters in Harlesden and Kilburn and Kensal.

 

(h)        £200,000 to support a mentoring and education programme targeting gang members for Access UK across all of Brent.

 

(i)          £395,596 to support the building of a second building for SEND pupils and the local community and families for Barham Primary School in Sudbury, Wembley.

 

(j)          £140,423 to support the Person Centred Advocacy Project with Casework for the Bosnia and Herzegovina Community Advice Centre (BHCAC) in Harlesden.

 

(k)         £105,290 to support the Inspiring Decent Work Futures (IDWF) for SEIDS Hub (Caritas Westminster) in Wembley.

 

(2)        To note in relation to each of the above awards that the Assistant Chief Executive, Head of Strategy and Partnerships and Grants Manager would give further scrutiny on ensuring a deliverable measurable outcome analysis was completed in conjunction with the organisation/Brent Council. This would form part of a signed funding agreement regularly monitored. If the outcomes were not in line with Brent Council priorities and not agreed, the funding offer may be withdrawn.

 

(3)        To note the positive impact each scheme would have on local neighbourhoods and also in addressing the Council’s key priorities across the borough with members also keen to thank the officers involved in supporting the NCIL process and residents and community groups for their ongoing support.  As part of future reports, members also requested that details be provided (for information) on schemes that had also been approved under £100k.

14.

Policy, Procedures and Use of Regulation of Investigatory Powers Act (RIPA) 2000 pdf icon PDF 103 KB

This report informs Cabinet of the Council’s use and conduct of surveillance techniques in accordance with the Regulation of Investigatory Powers Act (RIPA) 2000.  It also notifies Cabinet of the pending Investigatory Powers Commissioner’s Inspection and seeks Cabinet approval for changes to the RIPA policy.

Additional documents:

Decision:

Cabinet RESOLVED:

 

(1)        To approve the proposed changes to the RIPA policy attached as Appendix A to the report.

 

(2)        To note the oversight role of Audit & Standards Advisory Committee (ASAC), and that this matter had been considered by the committee at its meeting on 20 January 2020.

 

(3)        To note the oversight role of the Monitoring Officer and that regular reviews were undertaken by her and senior management.

15.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)"

 

Item 8:       Uxendon Manor Primary School – Project Update: Appendix 1 – Cost Appraisal

 

Item 9:       Alperton Housing Zone – use of the Council’s compulsory purchase powers on Abbey Manufacturing Estate, Alperton:  Appendix 1 – Site Plan

 

Item 10:      Alperton Housing Zone – use of the Council’s compulsory purchase powers at Grand Union, formerly known as Northfields Industrial Estate: Appendix 1 – Site Plan

Decision:

There were no items at the meeting that required the exclusion of the press or public.

16.

Any other urgent business pdf icon PDF 119 KB

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.

Decision:

Cabinet noted that in accordance with the provisions outlined in the Council’s Access to Information Rules and Standing Order 60, the Leader of the Council had agreed to receive the following report from the Director of Public Health as an urgent item on the grounds it reflected the pace at which the situation in responce to the coronavirus/COVID-19 was developing at both a national and global level.

 

Coronavirus/COVID-19: Response and Preparedness

 

Cabinet RESOLVED:

 

(1)        To note the content of the report and update provided in relation to the response established both nationally and locally to the COVID-19/coronavirus along with the current guidance and advice from Public Health England (PHE).

 

(2)        To note the current update provided at the meeting in terms of confirmed cases which now stood at 319 people having been tested as positive in the UK.  Of these 61 were located in London, including 3 in Brent.

 

(3)        The particular focus on support and communication being provided by the Council for Adult Social Care commissioned providers, including Homecare agencies and Care Homes, which had been designed to reflect the latest guidance from PHE.

 

(4)        The thanks to officers for the update provided and their ongoing efforts in developing and delivering the Council’s response.