Agenda and decisions

Venue: Boardrooms 3-5 - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

None

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary or personal interests in the items on this agenda and to specify the item(s) to which they relate.

3.

Minutes of the Previous Meeting pdf icon PDF 77 KB

To approve the minutes of the previous meeting held on Tuesday 14 January 2020 as a correct record.

Decision:

RESOLVED that the minutes of the previous meeting held on Tuesday 14 January 2020 be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

None

6.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s two Scrutiny Committees.

Decision:

None

7.

Budget & Council Tax 2020/21-2022/23 pdf icon PDF 222 KB

This report sets out the Council’s budget proposals for 2020/21 and business plans for 2021/22 and 2022/23.  It also sets out the results of the consultation, scrutiny and equalities processes.  Subject to approval by Cabinet, these will form the basis of the budget to be agreed at the Full Council meeting of 19 February 2020.

 

The report also sets out the overall financial position facing the Council for the medium term and highlights the significant risks, issues and uncertainties.

Additional documents:

Decision:

NOTED the deputation received from Katie Barringer (Brent Trees) and additional comments made by Councillors Kelcher in summarising the key themes from the Budget Scrutiny Task Group report and Councillor Johnson.

 

RESOLVED that Cabinet:

 

(1)        Agree to recommend to Full Council an overall 3.99% increase in the Council’s element of council tax for 2020/21, with 2% as a precept for Adult Social Care and a 1.99% general increase.

 

(2)        Agree to recommend to Full Council the General Fund revenue budget for 2020/21, as summarised in Appendix A of the report.

 

(3)        Agree to recommend to Full Council the cost pressures and technical adjustments detailed in Appendix B of the report.

 

(4)        Agree to recommend to Full Council the savings detailed in Appendix C of the report.

 

(5)        To note the report from the Budget Scrutiny Panel in Appendix D of the report.  In addition, Cabinet agreed at the meeting to recommend to Council that any overall underspend across the General Fund accrued at the end of March 2020 be ringfenced and bought forward as proposals for spending on the climate change emergency.

 

(6)        To agree the HRA budget for 2020/21, as set out in section seven of the report.

 

(7)        To agree the HRA rents for council dwellings, tenant service charges and garages, as set out in section seven of the report.

 

(8)        To agree the rents set under the Housing General Fund for Brent Housing PFI and traveller’s site pitches and to note the rents for Hillside dwellings as set out in section seven of the report.

 

(9)        To note the Dedicated Schools Grant as set out in section eight of the report.

 

(10)    To note the advice of the Director of Legal, HR, Audit and Investigations as set out in Appendix E of the report.

 

(11)    To agree, and where relevant agree to recommend to Full Council, the schedule of fees and charges set out at in Appendix F of the report.

 

(12)    To note the results of consultation as set out in section six and detailed in Appendix G of the report.

 

(13)    Note and approve the specific recommendations to Full Council as detailed in section 2.13 – 2.29 of the report.

8.

Capital Programme Budget 2020/21 – 2024/25 pdf icon PDF 159 KB

This report sets out the Council’s Capital Programme budget including new capital bids proposed for the medium term financial planning period 2020/21 to 2024/25.

Additional documents:

Decision:

RESOLVED that Cabinet:

 

(1)        Note the five year Capital Programme position (as detailed within Table 1 of the report).

 

(2)    Agree to recommend to Full Council the Capital Programme 2020/21 – 2024/25 as set out in Appendix 1 of the report and that the Chief Officers be authorised to take all the necessary actions for implementation of the programmes.

 

(3)    Agree to recommend to Full Council the changes to the existing Capital Programme in relation to additions of new projects as set out in Appendix 1 of the report.

 

(4)    Agree that the Director of Finance be authorised to make the necessary adjustments to the Capital Programme to account for the final 2019/20 outturn position and any associated programme slippage.

 

(5)    Agree to recommend to Full Council the Capital Strategy, Investment Strategy, Treasury Management Strategy and Minimum Revenue Provision Policy as detailed in Appendices 3 – 6 of the report.

9.

i4B Business Plan 2020-21 pdf icon PDF 77 KB

The report presents the i4B Holdings Ltd (i4B) Business Plan 2019/20 to Cabinet for Shareholder approval.

Additional documents:

Decision:

NOTED the additional comments from Akintoye Durowoju representing the i4B Board and Councillor Johnson in relation to the report.

 

RESOLVED that Cabinet:

 

(1)    Approve, on behalf of the Council as Shareholder, the i4B Business Plan as set out in appendix 1 of the report.

 

(2)    Approve the alignment of PRS phase two loan funding, as set out below:

 

(a)    £24m of phase two funding be used to purchase 60 street properties;

 

(b)    £86.5m of phase two funding be used for the purchase of a block of 153 units and the purchase of new build opportunities; and

 

(c)    depending on the viability of new build schemes, the Board be given the discretion to increase/decrease the amount of street properties and new build opportunities purchased.

 

(3)    Approve increasing the amount of PRS phase one and two properties purchased in Greater London.

 

(4)    Approve giving the i4B Board the authority to dispose of lower yielding Home Counties properties.

 

(5)    Approve the updated financial model.

 

(6)    Approve the financial modelling, as set out below:

 

(a)        Based on current modelling, for the purchase of 360 street properties and the key worker Wembley DMS block:

·             i4B’s maximum cumulative loan will be £140m;

·             i4B’s maximum working capital will be £6.7m (£7m recommended for contingency);

·             i4B will break even on an annual basis by 2023/24 and break even on an overall basis by 2035/36; and

·             i4B’s forecasted 30 year cumulative profit will be £11.4m.

10.

FWH Business Plan 2020-21 pdf icon PDF 77 KB

The report presents the First Wave Housing Ltd (i4B) Business Plan 2019/20 to Cabinet for Shareholder approval.

Additional documents:

Decision:

NOTED the additional comments from Akintoye Durowoju representing the FWH Board and Councillor Johnson in relation to the report.

 

RESOLVED that Cabinet approve, on behalf of the Council as guarantor, the First Wave Housing Business Plan as set out in Appendix 1 of the report.

11.

Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant, Brent Advice Partnership - Local Advice and guidance services and Brent Advice Fund 2020/2021 pdf icon PDF 97 KB

This report seeks agreement to the approval of a one-year extension to the Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant to CVS Brent along with the Brent Advice Partnership – local advice and guidance services contract with Citizens Advice Brent (CAB) and Brent Advice Fund.

Decision:

RESOLVED that Cabinet:

 

(1)    Approve a one-year extension to the Voluntary Sector Initiative Fund (VSIF) Infrastructure Grant to CVS Brent in the sum of £80,000 to the end of March 2021 to provide services during the transition period of the introduction of the new model of collaboration.

 

(2)    Approve a one-year extension to the Brent Advice Partnership – local advice and guidance services contract with Citizens Advice Brent – in the sum of £171,475.

 

(3)    Approve a one-year extension of the Brent Advice Fund in the sum of £120,000.

12.

Facilities Management (FM) Service – Review of Facilities Management provision and in–house service delivery pdf icon PDF 237 KB

This report provides a cost comparison and risk analysis for the potential for in-house delivery of all existing Facilities Management (FM) services, compared to an external delivery provision model.

Additional documents:

Decision:

RESOLVED that Cabinet:

 

(1)        Agree that Hard FM services be outsourced on the expiry of the existing contract in July 2021 and to further extend the outsourced Hard FM service arrangements in place at the Civic Centre and The Library at Willesden Green to the wider retained estate buildings to better serve the council’s requirements and give consistency across the corporate portfolio.

 

(2)        Agree that Soft FM services (Security, Portering and Cleaning, but excluding Catering and Hospitality) be delivered in-house beyond the current contract end date in July 2021.

 

(3)        Subject to agreement of (1) and (2) above, delegate to the Strategic Director for Regeneration & Environment approval of the pre-tender considerations for the procurement of a contractor to undertake Hard FM services and thereafter arrange for officers to evaluate tenders on the basis of the approved evaluation criteria.

 

(4)        Delegate authority to the Strategic Director for Regeneration & Environment, in consultation with the Cabinet Member for Regeneration, Property and Planning, to award the contract for Hard FM services from July 2021.

 

(5)        To note that no decision is to be made with regard to the Catering and Hospitality Service at this stage, with a separate report to provide specific options for the Catering and Hospitality services to be produced for consideration in the near future.

13.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under paragraph 3, Part 1 of Schedule 12A of the Local Government Act 1972, namely: “Information relating to the financial or business affairs of any particular person (including the authority holding that information)"

 

Item 9:         i4B Business Plan 2019/20 (Appendix 1 (Financial Forecast) within the Business Plan appended to the report)

 

Item 10:       First Wave Housing Business Plan 2019/20 (Appendix 1 (Financial Forecast) within the Business Plan appended to the report)

 

Item 17:       Facilities Management (FM) Service –Review of Facilities Management provision and in–house service delivery (Appendix 1 – Outsourced Costing Model)

Decision:

The press and public were not excluded for any items on the agenda.

14.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph’s 12 and 38 of the Council’s Access to Information Rules (Part 2 of the Constitution).

Decision:

None.