Agenda and decisions

Cabinet
Monday 13 November 2017 6.00 pm

Venue: Board Rooms 3, 4 & 5 - Brent Civic Centre. View directions

Contact: Thomas Cattermole, Head of Executive and Member Services  020 8937 5446 Email: thomas.cattermole@brent.gov.uk

Items
No. Item

1.

Apologies for Absence

Decision:

None.

2.

Declarations of Interest

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.

Decision:

There were no declarations of interest made.

3.

Minutes of the Previous Meeting pdf icon PDF 247 KB

To approve the minutes of the previous meeting held on 23 October 2017 as a correct record.

Decision:

RESOLVED:

 

That the minutes of the previous meeting, held on 23 October 2017, be approved as an accurate record of the meeting.

4.

Matters Arising (if any)

To consider any matters arising from the minutes of the previous meeting.

Decision:

None.

5.

Petitions (if any)

To discuss any petitions from members of the public, in accordance with Standing Order 66.

Decision:

None.

6.

Bid to become London Borough of Culture 2020 pdf icon PDF 100 KB

The Greater London Authority (GLA) has launched a new competition to award two boroughs the title of London Borough of Culture for 2019 and 2020. This award brings with it a £1.1 million revenue grant for each winning borough. A further six boroughs may receive grants of between £50k and £200k for exemplar projects. The application period closes on 1st December 2017 with winning boroughs announced in February 2018. Brent Council is preparing a bid for 2020.

Decision:

RESOLVED:

 

6.1       The Council’s commitment to submitting a bid to the Mayor for Brent to become the London Borough of Culture 2020 be confirmed; and

 

6.2       If the bid was successful, the Council would make available the required match funding.

7.

Fire Safety in the Council's Housing Stock pdf icon PDF 188 KB

The report provides an update on the work undertaken since July both in terms of engaging with residents on fire prevention and their concerns, and the work done to cost and plan fire safety improvement works for high rise blocks to ensure that residents are provided with reassurance and the safety of the council’s high rise buildings is enhanced.

Additional documents:

Decision:

RESOLVED:

 

7.1       Cabinet approved a programme of Type 4 Fire Risk Assessments to be undertaken in every low, medium and high-rise block to ensure all fire risks (including any breaches in compartmentation) are fully understood and inform further works. This programme will start with high rise blocks over 12 storeys in January 2018;

 

7.2       Cabinet approved that the fire safety improvement programme be integrated within the HRA capital investment programme with immediate effect and that 3 blocks per year are to be completed. This means all blocks over 12 storeys will be complete within 5 years; and 

 

7.3       Cabinet approved the rationale for prioritising the order in which blocks receive fire safety improvements set out in paragraph 4.16 of this report.

8.

Improving the Housing Offer for Tenants and Leaseholders pdf icon PDF 191 KB

This report sets out proposed policy in meeting the needs of residents required to move as a result of estate regeneration programmes and, more widely, how the recommended approach could contribute to addressing Brent’s supply shortage by increasing mobility within the housing stock and tackling under-occupation.

Additional documents:

Decision:

RESOLVED:

 

8.1       The policy approach set out in sections 5 and 6 in the Cabinet report be approved to be pursued and the specific recommendations set out in resolutions 8.3 to 8.11 be approved, subject to consideration of responses arising from the consultation by the Strategic Director for Community Wellbeing;

 

8.2       Authority be given to the Strategic Director for Community Wellbeing to consult on the policy for improving the housing offer for displaced tenants and leaseholders, and to finalise and adopt the policy in consultation with the Lead Member for Housing after consideration of the responses received in the consultation process. If the finalised policy following consultation is significantly different from the approach set out in sections 5 and 6 below, the policy be submitted to the Cabinet for consideration of the consultation responses and to approve the final version of the policy;

 

8.3       The basic options currently available to tenants and leaseholders to remain part of the menu of options as follows:

 

           Market purchase in the regeneration area

           Market purchase elsewhere

           Shared ownership on the basis of a minimum purchase of 25% of the equity, funded through the buyback receipt and a contribution from Home Loss payments and, where appropriate, any other capital or savings, with rent payable on the share retained by the Council;

 

8.4      A shared equity option, with no rent payable on the equity retained by the council, be available subject to a minimum purchase of 50% of the equity. This only applies to resident leaseholders;

 

8.5      A leasehold swap option be offered, through which a leaseholder can transfer the equity in their current home into a void council property within (provided the property is not scheduled for demolition) or outside the regeneration area;

 

8.6      Where it would be to the Council’s advantage or will assist in meeting needs that could otherwise delay a regeneration programme, advance purchase of properties scheduled for demolition be considered;

 

8.7      On a similar basis to that proposed in resolution 8.5, advance payment of Homes Loss and Disturbance compensation be available to leaseholders and tenants;

 

8.8      In limited cases, subject to detailed review, reversion to tenancy in acquired private sector property be offered to leaseholders unable to pursue any other option, with buyback prices based on full market value. This would also be available to other leaseholders or tenants who wish to pursue this option; 

 

8.9      Support and advice be available to vulnerable households to secure supported housing where required, including the option of reversion to tenancy in Extra Care or similar provision where necessary;

 

8.10    The Council purchases properties tailored to the needs of under-occupiers to release larger homes for renting within existing acquisition programmes. This could include purchase in the private sector or buy-back from leaseholders of smaller properties seeking to sell;

 

8.11    That the Council develops a programme to buy back properties from leaseholders who need to move on grounds of ill-health, disability or vulnerability, offering the full range of options available to displaced leaseholders  ...  view the full decision text for item 8.

9.

Compulsory Purchase of a Residential Property in the Kenton Area pdf icon PDF 98 KB

This report seeks Members’ approval to make a Compulsory Purchase Order of a residential property in the Kenton area.

Additional documents:

Decision:

RESOLVED:

9.1       Cabinet agreed to use its compulsory purchase powers to acquire the property in the Kenton area of the borough of Brent, the full address of which is set out in Appendix 1 to this report, under section 17 of the Housing Act 1985;

 

9.2       The Chief Legal Officer be authorised to make and seal the Compulsory Purchase Order in respect of the property for submission to the Secretary of State for Communities and Local Government for consideration and approval.  Further, the Chief Legal Officer be authorised to confirm the said Compulsory Purchase Order in the event of the Secretary of State approving the Order;

 

9.3       To proceed with the acquisition, upon confirmation of the Compulsory Purchase Order; and

 

9.4       Subject to confirmation of the Compulsory Purchase Order by the Secretary of State for Communities and Local Government, Cabinet  approved the disposal of the property through the Council’s I4B project in the first instance if it was an affordable option for their scheme, to a Registered Social Landlord, or to a Private Developer (in which case the sale would be by way of auction) with covenants applied to bring the property back into use as soon as possible.

10.

Air Quality Action Plan (2017 - 2022) pdf icon PDF 95 KB

The Brent Air Quality Action Plan (2017 – 2022) outlines twenty broad measures the council will undertake to reduce levels of two key air pollutants, nitrogen dioxide and particulate matter, known to be harmful to health. The target date for publication of the plan is 30th November 2017. The new plan will supersede the previous Air Quality Action Plan. Work is currently being undertaken to provide detailed implementation plans outlining how each measure will be delivered. The purpose of this report is to seek approval of the action plan measures.

 

 

Additional documents:

Decision:

RESOLVED:

 

10.1    The Air Quality Action Plan (2017 – 2022) measures be noted; and

 

10.2    The measures be published as final.

11.

Authority to Award the Design Team for South Kilburn Regeneration Programme - Carlton & Granville Centres Site - Development Options pdf icon PDF 259 KB

This report provides an update to the 15 November 2016 Cabinet report – South Kilburn Regeneration Programme – Carlton & Granville Centres Site – Development Options. This report seeks approval to progress with appointment of a Design Team for Phase 2 of Carlton and Granville Centres Development as required by Contract Standing Order 88.

 

Additional documents:

Decision:

RESOLVED:

 

11.1    The redevelopment of Carlton and Granville Centres site as Phase 2 of the works be awarded to an architecturally led multidisciplinary design team;

 

11.2    Authority be delegated to the Strategic Director of Regeneration & Environment in consultation with the Cabinet Member for Regeneration and Employment to oversee design development through further viability testing, local consultation and ultimately agree the scheme that is submitted for planning approval; and

 

11.3    Authority be delegated to the Strategic Director of Regeneration & Environment to proceed with RIBA Stage 4 and surveys and assessments as outlined in Appendix 2 to the Cabinet report.

12.

Authority to Award Works Contract for South Kilburn Enterprise and Community Hub (Phase 1b) pdf icon PDF 105 KB

This report provides an update to the 13 March 2017 Cabinet report – Phase 1 Building Project at The Granville Centre – Approval to Tender Works Contract. It seeks authority to award a works contract to progress Phase 1 of Carlton and Granville Centres Development as required by Contract Standing Order 88. It also asks Members to note a revision in weightings and adjustment in criteria used to evaluate tenders compared to those set out in the March 2017 Cabinet report for the reasons detailed in section 3. 

 

Additional documents:

Decision:

RESOLVED:

 

12.1    The revised weightings and criteria used to procure and evaluate tenders as detailed in paragraph 3.3 of the Cabinet report be noted; and

 

12.2    The award of a works contract for South Kilburn Enterprise and Community Hub (Phase 1b) to Surecast Limited be approved.

13.

Financial Forecasts 2017/2018 - Quarter 2 pdf icon PDF 367 KB

This report sets out the forecasts as at 30 September of income and expenditure against the revenue budget for 2017/18, and other key financial data. The actual spend information in the report is to the 31 August 2017, and the forecasts were prepared and finalised as at 30 September.

Decision:

RESOLVED:

 

13.1    The overall financial position and the actions being taken to manage the issues arising be noted; 

 

13.2.   The fact that the overspend of £0.8m across nursing and homecare will be offset through short term one-off improved Better Care Fund resources, which are currently available until 2019/20 only, be noted. The government has committed to finding a longer term solution for the funding of adult social care; and

 

13.3.   The Chief Finance Officer be delegated the authority to increase existing Capital Programme budget lines to reflect additional spending funded by ring-fenced grants or contributions, in line with agreed policy objectives.


14.

Community Asset Transfer of the Former Butlers Green Public Convenience, Harrow Road, Sudbury HA0 2SL. The outcome of marketing and recommendation to proceed with a preferred applicant pdf icon PDF 126 KB

On 24 April 2017 Brent’s Cabinet approved the marketing of the Former Butlers Green Public Convenience (FBGPC), Harrow Road, Sudbury HA0 2SL as a Community Asset Transfer opportunity. This report details the outcome of marketing making a recommendation to grant a lease of the FBGPC to a preferred applicant.

Additional documents:

Decision:

RESOLVED:

 

14.1    Cabinet approved the proposal for a Community Asset Transfer of the Former Butlers Green Public Convenience (FBGPC) entering into a lease for 7 years with Sudbury Town Residents Association (STRA) subject to a satisfactory response to equalities monitoring and assessment of the social value test; and

                                                                                   

14.2    Authority be delegated to the Strategic Director of Resources to finalise and agree the terms of the leasehold disposal.

15.

Disposal of Vacant Residential Properties pdf icon PDF 126 KB

The purpose of this report is to seek the authority of Cabinet to dispose of surplus vacant residential properties which are presently non-operational and non-income producing.

Additional documents:

Decision:

RESOLVED:

 

15.1    The disposal of surplus properties at 8 Coniston Gardens and 67 Woodheyes Road to I4B Holdings Limited (I4B) – the Council’s wholly owned company, at market value (which has been determined by an independent Chartered Surveyor) plus the Council’s costs, for use under the Private Rented Sector programme (PRS), be approved; 

 

15.2    The disposal of Property X, which is owned by an Adult Social Care user, in the open market for a capital receipt in order that the Council may exercise its duty under the Care Act and deputyship order granted by the Court of Protection, be approved. The property will be sold at an arms-length transaction on the open market to ensure that no conflict of interest arises and that best consideration is obtained for the service user. Approval was granted for all subsequent disposals under the Care Act, which is a statutory function, to be carried out under the delegated authority of the Strategic Director of Resources;

 

15.3    The disposal of surplus property at 20 Claremont Road at market value for a capital receipt, following a thorough review of options by officers to bring the property back into use, be approved. The property will be offered to I4B at market value, which has been determined by an independent Chartered Surveyor, for use within I4B’s programmes, or will be sold on the open market;

 

15.4    Authority be delegated to the Strategic Director of Resources to approve, in consultation with the relevant Lead Member,  the method of disposal and agree the final terms for properties within this report, including for 3 Kent Road and 18 Alliance Close;

 

15.5    An application to the Secretary of State for the disposal of 3 Kent Road and 67 Woodheyes Road be approved; and

 

15.6    An application to the Secretary of State for Education for the disposal of 8 Coniston Gardens be approved.

16.

Revenues and IT Support Service – Future Service Delivery Options pdf icon PDF 146 KB

This report considers and evaluates options for delivery of the Revenues and IT Support Service when the existing contractual arrangements with Capita Business Services Ltd (“Capita”) end on 30th April 2019 and makes recommendations accordingly. 

Additional documents:

Decision:

RESOLVED:

 

16.1    The invitation of tenders for the provision of the Business Rates Service (“NNDR”) including associated customer service, IT Support for the Academy IT System and printing for the NNDR service on the basis of the pre-tender considerations referred to in paragraph 5.2.2 and further defined within Appendix F of the Cabinet report, be approved;

 

16.2    Officers evaluating tenders referred to in resolution 16.1 above on the basis of the evaluation criteria set out in Appendix F of the report, be approved;

 

16.3    The return of Council Tax Service and associated IT Support (including support for the Northgate IT System, Debtsys for Housing Benefit Overpayments and View 360 electronic document management system) to in-house provision at the expiry of the existing Revenues and IT Support Services contract, be approved, based upon the options appraisal set out within this report; 

 

16.4    Cabinet noted that subject to resolution 16.3 above, printing services for the Council Tax and Benefits Services be procured by the Council (the timing of such procurement to form part of detailed transition plans in order to minimise risk of service disruption at contract expiry);  

 

16.5    Authority be delegated to the Strategic Director Resources in consultation with the Deputy Leader to agree variations to the existing Revenues and IT Support Services contract to permit discrete areas of the existing contract package to be returned to in house provision before the contract expiry date, if appropriate; and

 

16.6    Growth of £0.2m arising from resolution 16.3 above be approved as set out within paragraph 3.8 and Section 6 (Financial Implications) of the Cabinet report.  

17.

Future Provision of the Pension Administration Service pdf icon PDF 123 KB

This report seeks approval from Cabinet to enter into a shared service arrangement with a partner through the delegation of functions pursuant to The Local Government Acts 1972, and 2000, the Localism Act 2011 and the Local Authorities (Arrangement for the discharge of Functions) (England) Regulations 2012 for the provision of the future pensions administration service.

Additional documents:

Decision:

RESOLVED:

 

   17.1    The selection of the Local Pensions Partnership (LPP) as a shared service partner for the Brent Council pension administration service, using the delegation of functions of the Local Government Acts stated in paragraph 1.1 of the Cabinet report, be approved.


18.

Authority to Award a Contract for the Managed Services for Contingent Labour pdf icon PDF 104 KB

In accordance with Contract Standing Order 88, this report seeks Cabinet authority to award a contract for the Managed Services for Contingent Labour. The service will provide temporary staff, to fill vacant posts in the short term and on an interim basis, to manage fluctuations in workload and to obtain specialist skills quickly when the need arises.

Additional documents:

Decision:

RESOLVED:

 

18.1    The contract for the managed services for contingent labour be awarded to Comensura Limited for the period three years plus one year extension.

19.

Proposed Remodelling of Brent Customer Services pdf icon PDF 125 KB

This report sets out details of proposals to remodel access arrangements for services provided by Brent Customer Services, following a pilot of revised arrangements which commenced in June 2017. The changes directly support achievement of the new Digital Strategy launched in July 2017 and build on work that has taken place over the last two years to make it easier for residents to access services and information through digital channels.

Additional documents:

Decision:

RESOLVED:

19.1    The proposed remodelling of services provided by Brent Customer Services as piloted from June 2017 and detailed in paragraphs 4.2 to 4.6 of the Cabinet report, be approved.  The revised service model included:

 

- A move to an appointments only service for residents visiting the Customer Services Centre (CSC), with appointments only available for enquiries that cannot be resolved on line, except where the customer is identified as vulnerable and unable to use on-line facilities with assistance.

- A move to digital assistance for residents phoning Brent Customer Services except where the customer is identified as vulnerable and unable to use on-line facilities with assistance.

- Active promotion of digital channels with increased support available to customers who need assistance in using these, including assistance via webchat and floor walkers in the Customer Services Centre; and

 

19.2    Subject to resolution 19.1 above, the fact that the permanent shift to digital-based service delivery would become effective from December 2017 and the associated staffing and other arrangements would be managed between mid-November 2017 and April 2018, be noted.

20.

Reference of item considered by Scrutiny Committees (if any)

To consider any reference reports from any of the Council’s three Scrutiny Committees.

Decision:

None.

21.

Exclusion of Press and Public

The following items are not for publication as they relate to the following category of exempt information as specified under Part 1, Schedule 12A of the Local Government Act 1972, namely: Paragraph 3 – “Information relating to the financial or business affairs of any particular person (including the authority holding that information)”

·         Compulsory Purchase of a Residential Property in the Kenton Area -  Appendices 1 – 4

·         Authority to Award the Design Team for South Kilburn Regeneration Programme - Carlton & Granville Centres Site - Development Options – Appendix 1

·         Authority to Award Works Contract for South Kilburn Enterprise and Community Hub (Phase 1b) – Appendix 2

·         Disposal of Vacant Residential Properties – Appendix 1

·         Revenues and IT Support Service – Future Service Delivery Options – Appendices A and D

·         Future Provision of the Pensions Administration Service – Appendix 1

·         Authority to Award a Contract for the Managed Services for Contingent Labour – Appendix 1

 

The following items are not for publication as they also relate to the following category of exempt information as specified under Part 1, Schedule 12A of the Local Government Act 1972, namely: Paragraph 1 – “Information relating to any individual”

·         Compulsory Purchase of a Residential Property in the Kenton Area -  Appendices 1 – 4

 

The following items are not for publication as they also relate to the following category of exempt information as specified under Part 5, Schedule 12A of the Local Government Act 1972, namely: Paragraph 5 – “Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings”

·         Authority to Award a Contract for the Managed Services for Contingent Labour – Appendix 3

Decision:

None.

22.

Any Other Urgent Business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraphs 12 and 39 of the Council’s Access to Information Rules (part 2 of the Constitution).”

Decision:

None.