Agenda and decisions

Barham Park Trust Committee
Monday 14 January 2019 6.00 pm

Venue: Boardroom - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ

Contact: Bryony Gibbs, Governance Officer  020 8937 1355 Email: bryony.gibbs@brent,gov.uk

Items
No. Item

1.

Apologies for Absence

For the Committee to note any apologies for absence.

2.

Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.

3.

Minutes of the previous meeting pdf icon PDF 73 KB

To approve the minutes of the previous meeting as a correct record.

4.

Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.

5.

Amendment to the Annual Accounts of the Barham Park Trust Committee pdf icon PDF 95 KB

This report presents the amended annual accounts for the following financial years: 2015/16, 2016/17 and 2017/18 for the approval of the Trust Committee.

Additional documents:

Decision:

RESOLVED:

 

i)     That the amended accounts for the 2017/18 financial year as set out in Appendix A and any necessary minor consequential amendments to the Annual Report for the 2017/18 financial year be approved for submission to the Charity Commission before 31 January 2019;

 

ii)    That  the amended accounts for the financial years 2015/16 and 2016/17 as set out in Appendices C and E be approved for submission to the Charity Commission.

 

iii)   That the Independent Reviews of the Accounts by the Independent Examiner for the financial years 2015/16, 2016/17 and 2017/18 as set out in Appendices B, D and F be noted.

 

iv)   That Officers be authorised to update the Charity Commission with the above-mentioned amended and updated accounts for the aforementioned financial years and the Annual Report;

 

v)    That authority be delegated to the Operational Director for Environmental Services to deal with any issues arising regarding Barham Park Trust’s accounts with the Charity Commission. 

 

6.

Approval to apply to Charity Commission for permission to incur specified items of expenditure on Barham Park from restricted funds pdf icon PDF 148 KB

This report seeks the approval of the Barham Park Trust Committee to seek the permission of the Charity Commission to spend a number of items of expenditure on and for the benefit of Barham Park from the restricted funds of the Trust.

Decision:

RESOLVED:

 

i)     That the proposed items of expenditure up to the total estimated sum of £167k as set out in the table in paragraph 3.1 of the report, to be paid from the Trust’s restricted funds and permanent endowment arising from the sale proceeds of 776 and 778 Harrow Road, Wembley HA0 2HE, be approved;

 

ii)    That officers seek permission of the Charity Commission to spend the estimated sum stated in resolution i) from the Trust’s restricted funds using the procedure set out in section 282 of the Charities Act 2011;

 

iii)   That officers be authorised to submit the necessary application for permission to the Charity Commission and authority be delegated to the Operational Director Environmental Services to progress the application and deal with any issues, requirements and queries arising that are raised by the Charity Commission; 

 

iv)    That officers be authorised to give public notice of this resolution if it is directed to do so by the Charity Commission pursuant to section 283 of the Charities Act 2011.

 

7.

General Update Report pdf icon PDF 70 KB

To update Members on operational issues at Barham Park and on current progress on projects.

Decision:

RESOLVED: that the issues set out in the general update report be noted.

8.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting. Any decisions taken urgently under this heading must comply with the provisions outlined in paragraph 39 of the Council’s Access to Information Rules (part 2 of the Constitution).