Agenda, decisions and minutes

Venue: Boardroom - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: Bryony Gibbs, Democratic Services Officer  020 8937 1355, Email: bryony.gibbs@brent.gov.uk

Items
No. Item

1.

Election of Chair and Vice Chair

Minutes:

RESOLVED:

 

    (i)        that Councillor R Moher be elected Chair for the 2013/14 municipal year;

 

  (ii)        that Councillor Denselow be elected Vice Chair for the 2013/14 municipal year.

2.

Declarations of interests

Members are invited to declare at this stage of the meeting, any relevant financial or other interest in the items on this agenda.

Minutes:

None declared.

3.

Minutes of the previous meeting pdf icon PDF 97 KB

Minutes:

RESOLVED:-

 

that the minutes of the previous meeting held on 13 February 2013 be approved as an accurate record of the meeting.

4.

Matters arising

Minutes:

The committee sought an update on the appointment of contracts for the refurbishment of the building complex. Mick Bowden (Operational Director of Finance) advised that a contractor was on-site for the refurbishment of the buildings and a horticultural management company was co-ordinating works for the park.

5.

Barham Park Trust Annual Report and Annual accounts pdf icon PDF 71 KB

This report presents the annual report and accounts for the Trust for 2012/13.

 

Additional documents:

Decision:

RESOLVED:

 

(i)   that the annual report and accounts for 2012/13 be approved.

(ii) that the accounts for 2012/13 be submitted to the Head of Audit and Investigations for independent examination prior to submission to the Charities Commission

Minutes:

Mick Bowden (Operational Director of Finance) introduced a report to the committee setting out the draft Annual Report and Accounts for 2012/13. Members were reminded that the accounts included a greater level of detail than available in 2011/12, in accordance with the approach agreed with the Charity Commission. The Annual Report and Accounts were required to be submitted to the Charities Commission by 31 January 2014. It was proposed that prior to this deadline, they be subject to an independent examination by the Head of Audit and Investigations.

 

The committee was advised by Mick Bowden that during 2012/13 the Trust incurred expenditure of £20,579 on surveys for the future development of the park and buildings, funded from the cash funds held in reserve. After taking account of interest earned of £12,521, the cash balance of the Trust was now £628,310, which equated to an overall reduction of £8,058. General expenditure on the running and maintenance of the park and buildings reduced by £4,717 and income increased by £12,887. As a result the net contribution from Brent Council had reduced by £17,604 to £52,715.

 

RESOLVED:

 

(i)            that the annual report and accounts for 2012/13 be approved;

 

(ii)          that the accounts for 2012/13 be submitted to the Head of Audit and Investigations for independent examination prior to submission to the Charities Commission

6.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Democratic Services Manager or his representative before the meeting in accordance with Standing Order 64.

Minutes:

None.