Agenda and minutes

General Purposes Committee
Monday 29 January 2018 6.00 pm

Venue: Board Room 2 - Brent Civic Centre, Engineers Way, Wembley HA9 0FJ. View directions

Contact: Nikolay Manov, Governance Officer  020 8937 1348, Email:

No. Item


Apologies for absence and clarification of alternate members


Apologies for absence were received on behalf of Councillor Warren.



Declarations of interests

Members are invited to declare at this stage of the meeting, the nature and existence of any relevant disclosable pecuniary, personal or prejudicial interests in the items on this agenda and to specify the item(s) to which they relate.


There were no declarations of interest received from Members.



Deputations (if any)

To hear any deputations received from members of the public in accordance with Standing Order 67.


There were no deputations received.



Minutes of the previous meeting pdf icon PDF 75 KB

To approve the minutes of the previous meeting as a correct record.


RESOLVED that the minutes of the previous meeting, held on 6 December 2017, be approved as an accurate record of the meeting.



Matters arising (if any)

To consider any matters arising from the minutes of the previous meeting.


There were no matters arising.



Review of Polling Places 2018 pdf icon PDF 99 KB

The report summarises the results of an non-statutory review of polling places across the Borough and puts forward suggestions for replacement polling stations as required.


Additional documents:


Thomas Cattermole (the Council’s Head of Executive and Member Services) introduced the report which outlined the polling station arrangements that had been put in place for the Local Elections on 3 May 2018. Mr Cattermole explained that all local authorities had to review their polling districts and polling places at least once every five years, but it was normal practice to carry out a non-statutory review of polling places across the Borough prior to any election. The last time this had taken place was in May 2017 prior to the General Election in June 2017 and polling stations would remain the same as they were then, with the exception of the stations listed in section 2.1 of the report (page 6 to the Agenda pack).


In response to Members’ questions related to polling station CTO1 (Tokyngton ward), Mr Cattermole explained that all options had been examined and there had been a very little difference in the average walking distance to the place where the hut outside Amex House used to be and the proposed new location at the Yellow Pavilion on Engineers Way. 


Members asked if it could be possible voters registered at Northwick Park Hospital and the University of Westminster Campus (currently voting at polling station NNP3) to be redirected to vote at polling station NNP1 as it would be easier for them to access it. Mr Cattermole said that the Elections Team would look at the suggestion and assess its feasibility. Results would be reported back to Members via email.


The next statutory review of polling districts and polling places would take place in October 2018.


RESOLVED that:    

(i)            The contents of the Review of Polling Places 2018 report, be noted;


(ii)          The polling stations listed below be adopted as polling stations for the Local Elections on 3 May 2018:

·                     NAL1: Lyon Park Infant School: use of nursery on Mount Pleasant Road instead of the main school.


·                     NAL2: Change from Alperton Community School back to Alperton Baptist Church, Ealing Road, HA0 4BY.


·                     CDU1 and CDU2: Use the main building in St Catherine’s Church, Dudden Hill Lane, NW10 1QB.


·                     HKI4: Replace the OK Club with The Carlton Centre, Granville Road, NW6 5RA.


·                     CTO1: Replace the hut outside Amex House on North End Road with The Yellow Pavilion, Engineers Way, HA9 0EG.


·                     CTO4: Change from Oakington Manor Primary School back to St Michael’s Church Hall, Babington Rise HA9 6SN. 


·                     NKE4: Remain in Harrow District Masonic Centre, Northwick Circle, Harrow, HA3 0EL.


(iii)         The suggestion to co-locate polling station NNP3 to the venue used for polling station NNP1 instead of Byron Court Primary School be considered by the Elections Team, with results communicated to the Committee via email.


(iv)         All other polling stations remain unchanged for this poll and until and the next statutory review of polling districts and polling places in October 2018.


(v)          In the event of any other polling places becoming unavailable before the June 2017 election, authority be delegated to the Chief Executive and the Returning  ...  view the full minutes text for item 6.


Appointments to Sub-Committees / Outside Bodies

To be tabled (if any)


There were no appointments made to Sub-Committees and Outside Bodies.



Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Head of Executive and Member Services or his representative before the meeting in accordance with Standing Order 60.


There were no other items of urgent business.