Agenda, decisions and minutes

Venue: Boardroom - Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ. View directions

Contact: Anne Reid, Principal Democratic Services Officer  020 8937 1359, Email: anne.reid@brent.gov.uk

Items
No. Item

1.

Declarations of personal and prejudicial interests

Members are invited to declare at this stage of the meeting, any relevant financial or other interest in the items on this agenda.

Minutes:

None declared.

2.

Minutes of the previous meeting pdf icon PDF 103 KB

Decision:

RESOLVED:-

 

that the minutes of the previous meeting held on 22 April 2014 be approved as an accurate record of the meeting.

Minutes:

RESOLVED:-

 

that the minutes of the previous meeting held on 22 April 2014 be approved as an accurate record of the meeting.

3.

Matters arising

Minutes:

None.

4.

Adult Home Care Services - framework appointments pdf icon PDF 182 KB

This report requests authority to appoint service providers to a Brent-led Framework for Home Support as required by Contract Standing Order 88. This report summarises the process undertaken in tendering this Framework and following the completion of the evaluation of the tenders, recommends providers to be appointed onto the Framework.

Additional documents:

Decision:

              RESOLVED:

(i)           that approval be given to the appointment to the West London Alliance Framework to provide Home Support of those providers listed in Appendix 1 of the report submitted for a period of four (4) years;

(ii)          that the award of Call-Off Contracts to all those providers listed in Appendix 1 of the report submitted be agreed to enable Brent to use these providers for its own home care needs.

Minutes:

Councillor Hirani (Lead Member for Adults, Health and Well-being) introduced the report which followed on from a report submitted to the Executive in June 2012 when it was agreed that the Council should lead a procurement process to create a multi-lot Framework on behalf of the West London Alliance group of boroughs plus Southwark and Wandsworth and associated health partners for the provision of Home Support Services.  The Framework was split into six lots and advertised in November 2012 to seek initial expressions of interest from care providers.  The Cabinet was now being asked to appoint the service providers as required under Contract Standing Order 88.

 

The Cabinet also had before it Appendix 3 to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12A of the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information)”. 

 

              RESOLVED:

 

(i)           that approval be given to the appointment to the West London Alliance Framework to provide Home Support of those providers listed in Appendix 1 of the report submitted for a period of four (4) years;

 

(ii)          that the award of Call-Off Contracts to all those providers listed in Appendix 1 of the report submitted be agreed to enable Brent to use these providers for its own home care needs.

5.

Advocacy Services - Learning Disabilities, Safeguarding, Mental Health and Older People and Young People with Physical Disabilities pdf icon PDF 134 KB

In accordance with Contract Standing Orders 88 this report seeks Cabinet authority to award a 2 + 1 year contract for Advocacy Services for Safeguarding, Mental Health, Learning Disabilities, Older People with Physical Disabilities and Younger People with Physical Disabilities.  The report summarises the process undertaken in tendering this contract and following completion of the evaluation of the tender, recommends to whom the contract should be awarded.

Additional documents:

Decision:

RESOLVED:

(i)         that Voiceability Limited be awarded a contract as lead organisation for a consortium for Advocacy Services for Safeguarding Mental Health, Learning Disabilities, Older People with Physical Disabilities and Younger People with Physical Disabilities for a term of 2 years with a possible extension of 1 year, starting on 1 July 2014;

(ii)        that the reasons, as detailed in paragraph 3.7 of the report submitted, for the further extension to the existing contracts from their current expiry date of 31May 2014 to the commencement date of the contract detailed in (i) above be noted and that the legal advice, detailed in paragraph 5.3 of the report submitted, as to the use of delegated powers to effect such extension be also noted.

Minutes:

Councillor Hirani (Lead Member for Adults, Health and Well-being) introduced the report which summarised the process undertaken to tender for the advocacy services contract and recommended the award of the contract.  He pointed out that the contract covered a new area of provision for younger people with physical disabilities and that there was a focus on education and training.  Councillor Hirani explained that three organisations had expressed an interest and this had resulted in them submitting a consortium bid.  In answer to a question about how duplication of service provision could be avoided, Councillor Hirani stated that there was currently no duplication of provision in this area but acknowledged that it would require the appropriate contract management to avoid this occurring in the future.

 

RESOLVED:

 

(i)         that Voiceability Limited be awarded a contract as lead organisation for a consortium for Advocacy Services for Safeguarding Mental Health, Learning Disabilities, Older People with Physical Disabilities and Younger People with Physical Disabilities for a term of 2 years with a possible extension of 1 year, starting on 1 July 2014;

 

(ii)        that the reasons, as detailed in paragraph 3.7 of the report submitted, for the further extension to the existing contracts from their current expiry date of 31May 2014 to the commencement date of the contract detailed in (i) above be noted and that the legal advice, detailed in paragraph 5.3 of the report submitted, as to the use of delegated powers to effect such extension be also noted.

6.

Safer Lorry Scheme pdf icon PDF 93 KB

Brent Council has a long and successful track record of reducing accidents in Brent’s roads.  Recent analysis has shown that HGVs are involved in a significant proportion of cyclist and pedestrian accidents and this report seeks approval to implement a London wide, minimum standard of safety features on all HGVs over 3.5 tonnes.

Decision:

RESOLVED:

(i)         that the principle of creating a new pan-London traffic order requiring minimum safety features for all HGVs over 3.5 tonnes be agreed;

(ii)        that authority be delegated to London Council’s Transport and Environment Committee to exercise the functions set out in paragraph 3.13 of the report submitted.

Minutes:

Councillor Perrin (Lead Member for Environment) introduced the report which recommended support for implementing a London wide, minimum standard of safety features on all HGVs over 3.5 tonnes.

 

RESOLVED:

 

(i)         that the principle of creating a new pan-London traffic order requiring minimum safety features for all HGVs over 3.5 tonnes be agreed;

 

(ii)        that authority be delegated to London Council’s Transport and Environment Committee to exercise the functions set out in paragraph 3.13 of the report submitted.

7.

Leasing of Office Accommodation Brent Civic Centre, Engineers Way, Wembley, HA9 0FJ pdf icon PDF 105 KB

Following twelve months occupation to review the utilisation of space within the Civic Centre and, if appropriate, to approve leasing of office accommodation at Civic Centre, Engineers Way, Wembley.

Additional documents:

Decision:

RESOLVED:

that a lease of up to 10 years be entered into on office accommodation in the Civic Centre in accordance with the details set out in appendix 1 to the report submitted, marked not for publication.

Minutes:

Councillor McClennan (Lead Member for Regeneration and Housing) explained that a review had been carried out on how space in the Civic Centre was utilised and it had been found that there was sufficient room available that could be let.  The report before Cabinet put forward a proposal for this.

 

The Cabinet also had before it Appendix 1 to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12A of the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information)”. 

 

RESOLVED:

 

that a lease of up to 10 years be entered into on office accommodation in the Civic Centre in accordance with the details set out in appendix 1 to the report submitted, marked not for publication.

8.

Expansion of Woodfield SEN School pdf icon PDF 109 KB

This report describes to members current proposals on the delivery of the agreed expansion of places at Woodfield Special Educational Needs (SEN) School. The proposal is to re-use modular units that previously formed part of the temporary school provision for The Village School, which are now redundant following the opening of the new Village School.  The report then requests Cabinet approval for the contract variation proposed.  

Decision:

RESOLVED:

(i)         that the proposal to deliver the expansion of Woodfield SEN School by the re-use of modular units from the temporary Village School be noted:

(ii)        that a variation to the Council’s contract with Henry Brothers (Magherafelt) Limited (The Village School Decant & Legacy Contract) be approved to include the proposed expansion works for Woodfield School up to a maximum value of £1.3m.

Minutes:

Councillor McClennan (Lead Member for Regeneration and Housing) explained that there was the opportunity to expand Woodfield School by re-using the modular units that previously formed part of the temporary school provision for The Village School.  The report before Cabinet proposed a contract variation to achieve this.

 

The Director of Regeneration and Growth was asked to inform members of the Cabinet why the school could no longer afford to make a contribution towards the capital costs and what the disposal value of the modular units might have been.  He also explained that the proposed contract covered the cost of the school expansion but that if the school wanted additional works to be done then this could be offered as an extension to the contract.

 

Councillor McLennan confirmed that both governing bodies approved of the proposal.

 

RESOLVED:

 

(i)         that the proposal to deliver the expansion of Woodfield SEN School by the re-use of modular units from the temporary Village School be noted;

 

(ii)        that a variation to the Council’s contract with Henry Brothers (Magherafelt) Limited (The Village School Decant & Legacy Contract) be approved to include the proposed expansion works for Woodfield School up to a maximum value of £1.3m.

9.

Retendering of the Borough’s Rough Sleepers’ Outreach and Housing Advice and Resettlement Services pdf icon PDF 135 KB

This report provides an overview of the current trend towards an increase in the numbers of those sleeping rough in the borough, illustrating the clear need to maintain the current level of resourcing for rough sleeping services for the foreseeable future, but identifying, in light of the Homeless Link Needs Analysis, the desirability of remodelling the structure of these services to sharpen focus and so improve quality.

 

The report requests approval to invite tenders as required by Contract Standing Orders 88 and 89 in respect of a contract for Rough Sleepers Outreach Services and a contract for Rough Sleepers Housing Advice and Resettlement Services.

Additional documents:

Decision:

RESOLVED:

               (i)           that tenders be invited for a contract for Rough Sleepers’ Outreach Services and a contract for Rough Sleepers’ Housing Advice and Resettlement Services on the basis of the pre - tender considerations set out in paragraph 3.21 of the report submitted;

(ii)        that officers evaluate the tenders received on the basis of the evaluation criteria set out in paragraph 3.21 of the report submitted before reporting back to a future meeting of the Cabinet.

Minutes:

Councillor McClennan (Lead Member for Regeneration and Housing) introduced the report by stating that there had been a significant increase in the numbers of those sleeping rough in the borough.  An independent needs analysis had shown how there was a clear need to maintain the current level of resourcing for rough sleeping services but also a desire to remodel the structure of these services to sharpen focus and so improve quality. 

 

Members of the Cabinet discussed how the work undertaken in supporting rough sleepers needed to be integrated with other support provided such as through the employment strategy.  Questions were asked around the level of outreach work and how any service provider might cope with those rough sleepers that had serious drinking problems.  The Director of Regeneration and Growth replied that the contract required increased outreach work so that contact could be made with more people.  He added that the provider would be expected to have the ability to deal with those that had a drinking problem but that there was also an element of responsibility on the rough sleeper to respond positively to the support provided.   

 

RESOLVED:

 

               (i)         that tenders be invited for a contract for Rough Sleepers’ Outreach Services and a contract for Rough Sleepers’ Housing Advice and Resettlement Services on the basis of the pre-tender considerations set out in paragraph 3.21 of the report submitted;

 

(ii)        that officers evaluate the tenders received on the basis of the evaluation criteria set out in paragraph 3.21 of the report submitted before reporting back to a future meeting of the Cabinet.

10.

Disposal of loft space at 96 Leighton Gardens, London NW10 3PU pdf icon PDF 1 MB

This report seeks approval to proceed with the disposal of the Council’s loft space within the Housing Revenue Account (HRA) at 96 Leighton Gardens, London NW10 3PU for a capital receipt.

Additional documents:

Decision:

RESOLVED:

(i)         that the Council’s loft space at 96 Leighton Gardens be disposed of to the leaseholder on the first floor flat at 96B Leighton Gardens (the top floor flat which adjoins the loft space), for a capital receipt;

(ii)        that the Operational Director of Property and Projects be delegated authority to agree the terms of the disposal and grant a supplementary lease for the sale of the loft space.

Minutes:

The Cabinet considered a report on the disposal of the Council’s loft space within the Housing Revenue Account at 96 Leighton Gardens, NW10 3PU.

 

RESOLVED:

 

(i)         that the Council’s loft space at 96 Leighton Gardens be disposed of to the leaseholder on the first floor flat at 96B Leighton Gardens (the top floor flat which adjoins the loft space), for a capital receipt;

 

(ii)        that the Operational Director of Property and Projects be delegated authority to agree the terms of the disposal and grant a supplementary lease for the sale of the loft space.

11.

Brent Education Commission Review pdf icon PDF 81 KB

The Council commissioned a review of education in Brent to see how progress and performance might be accelerated for children and young people in schools.  This review was chaired by the interim chief executive of Brent Council working with three other independent members.  The report of the Commission is attached for consideration by the Cabinet.

Additional documents:

Decision:

RESOLVED:

(i)         that the findings of Brent’s Education Commission be noted;

(ii)        that the lead member responsible for Children and Young People and the Strategic Director, Children and Young People, consider the recommendations in detail and bring back a report in September 2014 with an action plan based on those recommendations that are accepted and are being taken forward. 

Minutes:

Councillor Moher (Lead Member for Children and Young People) introduced the report and referred to the review which had been separately circulated.  She regarded it as an excellent piece of work which presented the Council with 34 recommendations for consideration.  The Chief Executive and chair of the Commission added that there was a feeling within the education community within Brent that the time was right for a change in approach to the role of the Council and to address needs in some areas.  The Chair of the Scrutiny Committee had indicated he wanted the report on the agenda for the next Scrutiny Committee so that views could be fed back to the Cabinet.  Cabinet members recognised that with the fragmented provision of education it was crucial that the Council worked in close collaboration with the schools. 

 

RESOLVED:

 

(i)         that the findings of Brent’s Education Commission be noted;

 

(ii)        that the lead member responsible for Children and Young People and the Strategic Director, Children and Young People, consider the recommendations in detail and bring back a report in September 2014 with an action plan based on those recommendations that are accepted and are being taken forward. 

12.

Internal Audit Options April 2015 onwards pdf icon PDF 103 KB

This report concerns the provision of outsourced internal audit services from 1st April 2015. This report requests approval to invite tenders in respect of internal audit services as required by Contract Standing Orders 88 and 89. 

Additional documents:

Decision:

RESOLVED:

(i)         that tenders be invited for internal audit services on the basis of the pre - tender considerations set out in paragraph 3.29 of the report submitted;

(ii)        that officers evaluate the tenders received on the basis of the evaluation criteria set out in paragraph 3.29 of the report submitted.

Minutes:

Councillor Pavey (Deputy Leader) introduced the report which concerned the provision of outsourced internal audit services from 1 April 2015.

 

The Cabinet also had before it Appendix 3 to the report which was not for publication as it contained the following category of exempt information as specified in Schedule 12A of the Local Government Act 1972, namely:

“Information relating to the financial or business affairs of any particular person (including the authority holding that information)”. 

 

RESOLVED:

 

(i)         that tenders be invited for internal audit services on the basis of the pre -tender considerations set out in paragraph 3.29 of the report submitted;

 

(ii)        that officers evaluate the tenders received on the basis of the evaluation criteria set out in paragraph 3.29 of the report submitted.

13.

Appointments and nominations to outside bodies

Appointment to Outside Bodies

Executive sub-committees

• Highways Committee

Barham Park Committee

 

London-wide committees:

• London Housing Consortium

Two Elected Members to the Joint Committee; one executive and one non-executive member.

 

• Associated Joint Committee (London Councils Grants Committee)

One voting member, and up to four named deputies, who must all be a member of the nominating borough’s cabinet.

Decision:

RESOLVED:

that the following appointments be made:

Highways Committee – Councillors Perrin (C), Denselow, Mashari, McLennan and Moher

Barham Park Trust Committee – Councillors Pavey (C), Denselow, Hirani, McLennan and Perrin

London Housing Consortium – Councillors McLennan and Collier

London Councils Grants Committee – Councillor Pavey and Councillors Denselow, McLennan and Perrin (deputies)

Minutes:

RESOLVED:

 

(i)         that Councillors McClennan and Collier be nominated to the London Housing Consortium;

 

(ii)        that Councillor Pavey be nominated to the London Councils Grants Committee with Councillors Denselow, McLennan, and Perrin as his deputies;

 

(iii)       that the appointment of Councillors Perrin (C), Denselow, Mashari, McLennan and Moher to the Highways Committee be noted;

 

(iv)       that Councillors Pavey (C), Denselow, Hirani, McLennan and Perrin be appointed to the Barham Park Trust Committee.

14.

Any other urgent business

Notice of items to be raised under this heading must be given in writing to the Democratic Services Manager or his representative before the meeting in accordance with Standing Order 64.

Minutes:

None.