Decision details

Authority to Procure email filtering system from Framework Agreement (Recordable Officer Decision)

Decision Maker: Strategic Director - Customer and Digital Services

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No

Purpose:

To seek approval to procure, based on relevant pre-tender considerations, an email filtering solution for the Shared ICT Service boroughs of Brent, Lewisham and Southwark using a framework.

Decision:

(1)      To approve inviting bids under the Y17038 - KCS Professional Services Software Products and Associated Services framework, Lot 3 (Commercial Off the Shelf Software) on the basis of the agreed pre - tender considerations.

 

(2)     To approve Officers evaluating bids referred to in (1) above on the basis of the agreed evaluation criteria.

Reasons for the decision:

It has been determined that the most appropriate means of providing the email filtering solution is through the procurement of a contractor by way of a mini-competition under the Y17038 - KCS Professional Services Software Products and Associated Services framework, Lot 3 (Commercial Off the Shelf Software) (the “Framework”).

Alternative options considered:

Other means of procuring the contract were considered by officers in the Shared ICT Service, but it was determined that use of the framework agreement Y17038 - KCS Professional Services Software Products and Associated Services framework, Lot 3 (Commercial Off the Shelf Software) rather than procuring a contract by formal tender was best in terms of the reduction in time-scales, costs and resources involved.

Interests and Nature of Interests Declared:

None.

Wards Affected: (All Wards);

Cabinet/Committee Decision or Scheme of Delegation: Officer Scheme of Delegation (Part 3 - Constitution) & Contract Standing Orders

Parties Consulted: Representatives of the three Shared Service London Boroughs have been consulted in relation to the procurement.

Contact: Philippa Brewin, Senior Category Manager, Procurement Email: philippa.brewin@brent.gov.uk Tel: 0208 937 1733.

Publication date: 12/11/2020

Date of decision: 11/11/2020