Decision details

South Kilburn Estate Ballot Arrangements (Recordable Officer Decision)

Decision Maker: Chief Executive

Decision status: Recommendations Approved

Is Key decision?: No

Is subject to call in?: No


To finalise and confirm the landlord offer, dates and voting arrangements for the South Kilburn estate ballot, on the basis of the delegated authority granted by Cabinet (15 July 19).


To approve:


(1)      That the South Kilburn estate regeneration ballot shall commence on Friday 20th September and run until 14th October


(2)      The final Landlord Offer document for publication and circulation.


(Please note the final Landlord Offer document is available to view via the following link:


(3)      The voting methods for the South Kilburn ballot as being via post, online and telephone.

Reasons for the decision:

On 15 July 2019 Cabinet agreed that a ballot in South Kilburn will take place.


Cabinet delegated the following matters to the Chief Executive in consultation with the Lead Member for Regeneration, Property and Planning and the Lead Member for Housing and Welfare Reform to agree:


·                to finalise, circulate and publish to eligible resident voters the Landlord Offer document which will be the subject of the South Kilburn ballot;

·                the ballot dates; and

·                the voting methods for the ballot.

Alternative options considered:

The voting methods - via post, online and telephone - are as recommended by the Electoral Reform Service (ERS) as offering a selection of methods that are safe and secure and accessible to all eligible voters.  In addition, ERS have confirmed the following methodology for agreeing the voter list and eligibility based on the GLA criteria, which are as follows:


·             Social tenants (including those with secure, assured, flexible or introductory tenancies named as a tenant on a tenancy agreement dated on or before the date the Landlord Offer is published).

Brent response

Estates Regen hold information on the occupants in all properties in South Kilburn from the housing needs assessments and existing tenancies.


·             Resident leaseholders or freeholders who have been living in their properties as their only or principal home for at least one year prior to the date the Landlord Offer is published and are named on the lease or freehold title for their property.

Brent response

Data held in the Estates Regen and Housing Management teams from leasehold/freehold records and needs assessment.


·             Any resident whose principal home is on the estate and who has been on the local authority’s housing register for at least one year prior to the date the Landlord Offer is published, irrespective of their current tenure.

Brent response

This has been cross checked with the council tax register and housing waiting list.  Where applicable (TA and waiting list) we have validated how long residents have been registered and or lived on the estate.


The Landlord Offer reflects the Housing Allocations policy as agreed by Cabinet. The dates of the ballot are within 3 months of the Cabinet decision (as intended in the Cabinet report), which enable sufficient time to share information and engage with eligible voters whilst avoiding the peak summer holiday season.

Interests and Nature of Interests Declared:


Wards Affected: Kilburn;

Cabinet/Committee Decision or Scheme of Delegation: Delegated authority granted by Cabinet (15 July 19)

Parties Consulted: Lead Member for Regeneration, Property & Planning and Lead Member for Housing and Welfare Reform.

Member/s' declarations of interest /: None.

Contact: Alice Lester, Operational Director - Regeneration, Growth and Employment Email: Tel: 020 8937 6441.

Publication date: 19/08/2019

Date of decision: 15/08/2019